Project document controller

Job content

Do you want to be part of a Project Team for our activities with your administrative knowledge? Then you should read further!

As a Document Controller, you will be responsible for the project management system. You will provide a document control service, maintaining effective control of all project documentation, consistent with company standards, processes and project eDMS systems (Aconex or Sharepoint).

Your responsibilities

• Act as a liaison between the document controllers of the project site and DEME supporting department at head office;
• work closely with the Project Management Team and maintain awareness of document control amongst project team members, subcontractors / suppliers by informing, explaining and training the procedures and tools;
• report directly to Project Manager;
• adhere to all company procedures and practices, particularly when managing documentation on the nominated eDMS system Aconex or Sharepoint;
• update/adjust the standard document control procedures for the project under contract and throughout the project lifecycle (Tender>Design>Execution>Handover);
• make a first analysis and screens the documents and files within his/her field of expertise;
• check documentation to ensure Document Control requirements and Company standards are met. Take measures if the demanded quality is not acceptable;
• control, manage and transmit the project documents received, reviewed and commented by all parties;
• follow up on assigned tasks in an accurate, structural and punctual way, bringing them to a close;
• produce status reports to the Project Management Team regarding status of the project on deliverables of documentation;
• provide small trainings to the project team and subcontractors/suppliers on the use of the implemented eDMS;
• undertake any other job/task (which you have been trained ) assigned to.

Your profile

• have a bachelor degree;
• have an administrative background and knowledge about document control procedures;
• have relevant experience with electronic document management systems, preferably in the offshore industry;
• see and get opportunities and be result driven;
• can set priorities and have a flexible attitude;
• have an eye for detail;
• be flexible in approach to work and undertake any other duties that may be required with the remit of the organization and project team;
• have excellent communicative skills and are a team player;
• are fluent in English. Knowledge of any other language is a strong asset.

Our offer

• An extensive mobility program for a healthy work-life balance;
• a permanent training track which allows you to develop yourself personally and professionally;
• a stimulating, innovative workplace with numerous growth opportunities;
• a people-oriented environment with an interactive health program and a focus on employee wellbeing.