Administrative Officer

Ver: 130

Dia de atualização: 16-11-2025

Localização: Brussels Brussels Capital

Categoria: Transporte / Logística / Armazém

Indústria: HR personeel

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Conteúdo do emprego

Outlook calendar management (appointment scheduling, tele/visual conferences, etc.)
Telephone and contact management
Mail and e-mail follow-up
Organisation of meetings and note-taking (PV), organisation/management of seminars, various events and congresses (face-to-face and virtual)
Organisation of scientific trips/seminars/symposia: financing, logistics, planning, slides, contracts and expense reports
Updating doctors’ CVs
Submission and follow-up of publications
Preparation of PowerPoint presentations
Supervision of students/interns/visitors, foreign doctors (reception, planning, administrative procedures)
Management of all types of files
General administrative assistance
The job requires the ability to move continuously from one subject to another and to manage sometimes very short deadlines. As research activities take place in an international context, many letters and contacts are handled in English.

You will be part of a team and as such, you will be responsible for replacing certain colleagues in case of absence.

Profile

Have a Bachelor’s degree, preferably in secretarial studies
Meet the requirements for the position
Very good verbal and written communication skills
Excellent knowledge of oral and written English
Excellent knowledge of PowerPoint and Word + MS Outlook and Internet skills (good knowledge of Excel and Teams is a plus)
Good organisational skills, fast and dynamic, good time and priority management
Initiative
Good resistance to stress
Discretion and confidentiality

Offer

An indefinite contract of 38 hours per week with a public sector pay scale (social charter).

The maximum is reached after 27 years of pecuniary seniority.

Extra-legal benefits :

Meal vouchers worth € 7.30
Preferential rates for medical care in all hospitals in the network (for you, your spouse, your dependent ascendants or descendants)
100% reimbursement of the annual stib season ticket, an 80% contribution to public transport costs and/or bicycle allowances
An annual attractiveness bonus
A monthly bilingualism allowance of €150 gross (subject to the award of the Selor Art. 10 or 12 certificate)
24 days of statutory holiday and 5 days of non-statutory holiday (+ various special leave entitlements)

Multiple career opportunities within a large network

Company

The establishment is specialised in medical care.

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