Administrative support PAOD

Company general information:

TOYOTA is one of the world’s largest automobile manufacturers and a leading global corporation.

Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 300.000 people.

Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities,

Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing and engineering operations.

Team/division description:

Value Chain Parts & Accessories Operation Division = (PAOD)

Value Chain Mission: Provide best in class customer services & products whilst making breakthrough in core business and establishing the ever better mobility foundation

Parts & Accessories Operation Division (PAOD) functional purpose: Deliver attractive and high quality accessories on-time and right service parts at right price and introduce them at the right time.

Your responsibilities:

• Parts order from TME warehouse on behalf of PAOD members (using specific ordering application)
• New models accessory line-up received from planning team upload to Toyota internal systems, checking and corrections of any upload issues
• Creation of new model accessory project specific templates
• PAOD Budget control: creation of purchase requisitions, purchase orders, processing and checking of receipts and invoices, new suppliers creation/updating in budget system
• Handling PAOD newcomers training matrix: summarize necessary trainings, creation and monitoring of training files for every newcomer, handling and update when necessary the newcomers training information
• Organization of PAOD divisional meetings: planning, booking, setup and meeting follow-up
• PAOD office (Location: TCC): Layout 4S handling, meeting rooms maintenance (organization and relevant supplies order), dashboards and smartboards management, IT requests for plotter issues, performing IT requests on behalf of division members
• PAOD general administrative support: badges requests handling, vouchers/cards, daily post pick-up and holiday planner handling
• PAOD newcomers (behalf of them) PC/equipment ordering, badge and phone number, mailing list handling, access request for the specific applications
• PAOD pool resources management: phones, test vehicles number plates, projector handling/coordination and online reservation, issues management

Your profile:

• You are fluent in English (TME business language)
• You have good knowledge/experience of Microsoft Office programs (Excel, Word, Powerpoint)
• You have a good communication skills and ability to interact across the business
• You have a timeline management understanding (deadlines oriented)

You have a Toyota DNA, this means you:

• wish to develop and you are ready to persevere in order to reach challenging targets.
• seek facts before making recommendations or decisions.
• have strong planning and organization skills
• enjoy working in a team, respecting others.
• have a creative mind and passion for cars. (if relevant for function)
• have excellent communication skills

Place of employment:

• Belgium - Brussels (Zaventem) : Toyota Motor Europe, Technical Centre

We offer:

We offer a dynamic and challenging multicultural work environment in which competence and quality play an important role. Enhancing personal growth and a real opportunity to invest in your future through on the job development and training. Where your effort, dedication and initiative are rewarded by a competitive and comprehensive compensation and benefits package.