Executive Assistant

☞ Ontex

Ver: 145

Dia de atualização: 16-11-2025

Localização: Aalst East Flanders

Categoria: Administrativo / Escriturário / Assistente

Indústria: Manufacturing

Posição: Associate

Tipo de empregos: Full-time

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Conteúdo do emprego

Ontex is a leading international producer of personal hygiene solutions for babies, women and adults. We distribute in more than 110 countries through leading retailer private labels, as well as under our own brands. The group employs over 10,000 employees, spread around the world. Ontex is listed on Euronext Brussels.

Our people are our most valuable asset. To support and reinforce our Support team we are looking for a Executive Assistant.

As an Executive Assistant you will provide to Members of the Executive Management Committee (EMC) and the management teams.

Main Responsibilities
  • Provide flawless operational support
  • First point of contact for the EMC member and the team
  • Management of the agenda of the assigned EMC members
  • Travel management for the assigned EMC members and management teams (planning of meetings, travel worldwide), operating within travel policy boundaries
  • Organization of group meetings and team events
  • Update team’s SharePoint and internal departmental website, distribution lists
  • Handle incoming and outgoing emails
  • Distribute hard copy mail and parcels to the team and send UPS parcel shipments
  • Make online expense reports manager
  • Take minutes at team meeting
  • Reception of international visitors and colleagues from other subsidiaries (reception, transfers, hotel, lunch and dinner reservations, invitation letters, new hires …)
  • Manage messages received through the info@ontexglobal.com internet contact form
  • Work closely with IT and accounting
  • Coordination with other departments and CEO’s office
  • Back-up for other assistants
Job requirements
  • Bachelor or Master degree in administration
  • At least 5 years of experience in an international environment as a management assistant
  • Experience with complex agenda and travel management
  • Excellent knowledge of English, other languages are a plus
  • Excellent communication and organisation skills
  • High level of personal integrity, able to manage sensitive and confidential information
  • Effective time management skills
  • Strong IT skills: Word, Excel, Outlook, Adobe, SharePoint
Interested in a job at Ontex, but want additional information? Contact our HR manager (aeke.van.den.broeke@ontexglobal.com).
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Data limite: 31-12-2025

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