Health, Safety and Infrastructure Officer

NATO CIS Group is looking for a Health, Safety and Infrastructure Officer to perform the duties of NATO CIS Group Health & Safety & Infrastructure Officer, with responsibility for 25 units in 14 countries. If you possess a University Degree in occupational health, health and safety or related discipline and minimum six years of experience in the field of Health, Safety and Infrastructure and if you enjoy working in an international environment involving frequent exercise support and travel, this post is for you.

GENERAL BACKGROUND:

The NATO CIS Group conducts CIS (NATO’s term for Information Technology) operational planning and provides deployed/deployable CIS services and support in support of NATO military operations and exercises. The NATO CIS Group is located at the Supreme Headquarters Allied Powers Europe (SHAPE) the Headquarters of Allied Command Operations (ACO), one of the two major military commands of the North Atlantic Treaty Organisation (NATO).

POST DESCRIPTION:

Location:Casteau/Mons, 60 Km south of Brussels (Belgium)

Division:Command Group

Post Context/Post Summary

The post is located within the Command Group of NCISG HQ.

The incumbent performs as NATO CIS Group Health & Safety & Infrastructure Officer, with responsibility for 25 units in 14 countries.

Principal Duties

The incumbent’s duties are:

• To manage NATO CIS Group processes and procedures in accordance with the NATO CIS Group Health & Safety Policy aimed at ensuring NATO CIS Group departmental conformance with relevant Occupational Safety & Health (OSH) legislation and standards through:

- Acting as the Senior Specialist OSH Advisor to the NATO CIS Group Commander.

- Development of policy documents and programmes aimed at ensuring NATO CIS Group compliance with relevant laws, directives and standards regarding OSH.

- Act as principal internal OSH Auditor for NATO CIS Group and conduct periodic and ad hoc H&S audits and inspections, and prepare reports and suggest remedial action

- Act as the specialist member of associated OSH Boards of Inquiry as required.

- Conduct of 3 yearly Organisational OSH Management Review.

- Conduct verification of annual risk assessment process and develops plans to rectify conditions that pose OSH hazards.

- Act as Chair of the NATO CIS Group Health & Safety Working Group to provide OSH guidance and management direction to CIS Group Health & Safety Representatives.

- Provides specialist supervision of Health & Safety focal points and representatives at subordinate NCISG units.

- Planning and conducting of education and training efforts to reinforce familiarity with and application of OSH norms, directives and pertinent EU and host-nation laws.

- Identification of OSH obligations with regard to implementation of legislation, contracts and regulations.

- Co-ordination of budget and acquisition of mandated OSH equipment.

- Conduct of internal co-ordination with other departments, up to the general officer level, including Legal Advisor, Financial Controller, and local headquarters medical advisor.

- External co-ordination with higher headquarters and subordinate units at equivalent or higher-grade level on OSH issues.

- External contact with representatives of host-nation ministries and government agencies.

- Acting as the focal point for NATO CIS Group on OSH issues and conducting, as appropriate, briefings to staff and management on OSH issues.

• Acting as the NATO CIS Group Officer of Primary Responsibility (OPR) for NATO CIS Group-wide infrastructure. Associated duties include:

- External coordination and staffing of NATO CIS Group input into the Infrastructure requirement, procurement and delivery processes, incorporating:

. Corresponding with Host Nations (HNs), NATO Office of Resources (NOR), Investment Committee (IC), relevant organisations, boards and officials associated with the Infrastructure processes.

- Coordinating the provision of specialist advice and guidance to DCIS Nations with regard to the associated infrastructure requirements of the NATO CIS Group and its subordinated elements.

• Acting as the NATO CIS Group OPR for NATO CIS Group-wide Garrison Support Arrangements (GSA). Associated duties include:

- Coordination and staffing of NATO CIS Group Real Life Support (RLS) provision, incorporating:

. Corresponding with Host Nations (HNs) in developing and sustaining of Memorandum of Understanding (MOU) or Memorandum of Agreements (MOA).

. Staffing and coordinating with SC’s and subordinate commands, and other departments associated with support delivery

. Chairing support-related meetings between NATO CIS Group and HN officials

Special Requirements and Additional Duties

The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY (travel) assignments, both within and without NATO’s boundaries. Such operational deployment may exceed 30 days duration up to 183 days in any period of 547 days, and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy in excess of 30 days if required.

The incumbent may be required to perform like duties elsewhere within the organisation as directed.

The work is normally performed in a Normal NATO office working environment.

Normal Working Conditions apply.

The risk of injury is categorised as: No Risk.

Essential Qualifications

a. Professional/Experience

b. Education/Training

University Degree in occupational health, health and safety or related discipline and 6 years post related experience, or Higher Secondary education and completed advanced vocational training in occupational health, health and safety or related discipline leading to a professional qualification or professional accreditation with 8 years post-related experience.

c. Language

English - SLP 3333 (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

Desirable Qualifications

a. Professional Experience

b. Education/Training

A University degree at a nationally recognized/certified University in a discipline related to the function of the post.

Attributes/Competencies

The incumbent must be able to work independently and set their own goals, initiatives and priorities commensurate with their AOR. They should be capable of strategic thought and vision. They will be required to communicate effectively, both in writing and verbally, throughout the entire command chain and with Member State representative bodies. They will be required to draft Policy and correspondence for executive signature.

The incumbent must be capable of analysing data. They are to be adaptable and be able to find innovative solutions to unexpected problems. They will be required to possess presentational skills suitable for an audience at all levels throughout the Group. They should remain calm and have clearness of thought when faced with sometimes-stressful situations. They should have an ability to integrate within a team environment and show awareness of their individual role in achieving team aims and outcomes. They should be self-motivated and demonstrate a desire for self-improvement and development within their field of expertise.

The incumbent will develop and manage the NATO CIS GROUP Health and Safety program.

The incumbent will be required to establish and maintain professional contacts with the following organisations and departments in the pursuance of their duties:

• Member State OSH regulatory bodies and Member State Ministry of Defence representatives responsible for HNS arrangement.

• NATO Command Structure (NCS) senior staffs up to and including 2 star generals, appertaining to OSH legal compliancy, particularly with professional OSH personnel throughout the NCS Support Group Elements.

• NOR Staffs associated with the progression and delivery of NSIP and CP driven infrastructure required by NCIS Group Elements.

• Internationally recognised OSH Professional Bodies and standards organisations.

• Counterparts at different NCS organisations.

The incumbent will play an essential part in ensuring that the legal compliance and corporate governance responsibilities of the NATO CIS Group are being met. An effective and efficient OSH management system that meets internationally recognised standards will ensure that disruption and interruption of operational activity caused by accident or failure is minimised and its consequences mitigated to acceptable levels. Through the Office of the Legal Advisor, the incumbent will promote awareness and cognisance of legal, operational, and moral OSH responsibility to ensure that activities and the meeting of organisation goals and objectives is achieved against the background of a strong safety culture.

This post reports to OCG GXCX 0010 - Chief of Staff.

There are no reporting responsibilities.

REMARKS:

Duration of contract: Serving staff members will be offered a contract according to the NATO Civilian Personnel Regulations (NCPR). Newly recruited staff will be offered a definite duration contract of three years, normally followed by an indefinite duration contract.

Considering COVID-19 situation, the selection process may be conducted remotely. Depending on the evolution of the current limitations, a written test and interview are expected to take place in November 2021.

HOW TO APPLY FOR A NATO CIVILIAN POST AT SHAPE:

Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) ( https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en ). Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted.

NTAP allows adding attachments. A copy of the qualification/certificate covering the highest level of education required by the job description must be provided as an attachment .

Essential information must be included in the application form. Particular attention should be given to Education and Experience section of the application form. Each question should be answered completely. Expressions such as “please see attached CV, please see annex / enclosed document” or invitations to follow links to personal webpages are not acceptable and will be disregarded. All answers should be in English (preferably) or in French.

Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications.

Remarks:

A) Only nationals from the 30 NATO member states can apply for vacancies at SHAPE.

B) Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application .

C) Qualified redundant staff of the same grade interested in this post should inform this office, via their HR/Personnel Office by not later than vacancy’s closing date.

D) Candidates’ individual telephone, e-mail or telefax enquiries cannot be dealt with . All candidates will receive an answer indicating the outcome of their application.