Office Manager Assistant Internship

Conteúdo do emprego

Job description

You will be part of the Reception & Facilities department which welcomes visitors and ensures that the facility is operating as it should, allowing the business to run smoothly. Your main responsibilities will be to:

• Welcome business visitors, partners and colleagues
• Supervise the cleanliness
• You will help with cleanliness & maintenance of Reception – Meeting Rooms – and Kitchen area incl. refill of drinks and other material
• You will daily brief and debrief with the cleaning team
• Dispatch & Respond to requests both from internal colleagues and visitors
• You will help with the collection, distribution, storage of daily office and cafeteria supplies
• You will manage the outlook inboxes & assign the emails to the right stakeholders minimizing commercial disruptions
• You will digitalize all incoming mail, rename the documents following a nomenclature principle
• You will coordinate the storage of office supplies, orders, proposal requests, invoices
• You will organize shipments of material & business documents via courier
• You will coordinate the collection of signatures from the management team
• You will act as liaison with the owner of the building for malfunctioning / broken office items reported by colleagues
• You will work closely with HR and IT for new hires (badges, welcome kit, IT equipment, contact details)
• You will help with technical material in the meeting rooms
• You will be the first point of contact for security & emergency questions and situations (incidents, alarm, evacuation, first aid, access to archives/ server rooms, lost and found objects, parking requests)
• You will order catering for meetings and events
• You will prepare meeting & events’ supporting documents such as the creation of booklets
• Recruit the intern successor
• You will manage the communication with schools and interns (social media & jobsite posts, update of the job description, screening of CV’s and interns, arranging for virtual appointments and induction meetings with staff, training)
• Improve the job
• You will create and update guidelines
• You will improve the job, make recommendations on best practices

Profile:

· You have a good spoken and written knowledge of Dutch, French and English.

· You have a hands-on mentality and strive for continuous improvement.

· You are be able to understand some real estate acquisition and disposal principles.

PROFILE

For this internship, the candidate must speak French, Dutch and English. They need to be detail-oriented and to have excellent organizational skills. It is also important to be able to understand some real estate acquisition and disposal principles.

WE OFFER

We offer an exciting internship with a varied range of tasks in a pleasant and collegial working environment, with the chance to grow professionally and to practice French, English, Dutch (and German).

Job Types: Full-time, Internship

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
Mandatory to wear a mask

Language:

• English, French, Dutch (Preferred)

Work Remotely:

• No