Secretaresse (m/v)

Tempo Team is looking for an management assistant for a rail compagny in Brussels.

• Welcome visitors
• Providing advanced administrative and secretarial support to the company
• Incoming calls / incoming mails / outgoing mails
• Agenda management of the various internal meeting rooms (including preparation, lunch orders and good housekeeping)
• Organisation of external meetings
• Travel arrangements
• Keep the company’s contacts database up to date
• In-Box follow-up in a right time in order to ensure overall efficiency + dispatching to the relevant people
• Registration of incoming invoices
• Support to the credit collecting process
• HR activities (order of benefits and other + order of public transportation subscriptions, ...)
• Preparation of quotations
• Supervision of quotation follow-ups, as well as monitoring contract agreements

• Tender management (drafting & sending of proposals, including collection of the required documents)
• Bank guarantees (request + follow-up)
• Build up a positive working relationship with all internal & external & international stakeholders

• Very good level Dutch and French, English is a plus
• Being able and comfortable to work with MS-Office 365
• Good verbal and written skills in at least French and Dutch.
• Experience in a similar position is an advantage
• Service minded and client focused
• Able to work in a team
• Initiative, able to work independently
• Highly organised and detail oriented
• Quick understanding / not afraid to ask questions
• You will need to have excellent time management skills in order to deal with multiple priorities simultaneously
• You are both discrete & trustworthy