Executive Assistant CEO

工作内容

Vandemoortelewas founded in 1899 as a Belgian family business and has continued to grow and develop ever since. Over the last two decades, we became a leading European food company with commercial offices in 12 European countries and 29 high-quality production sites all over Europe employing ~4000 permanent associates. In 2021, Vandemoortele realized a turnover of ca € 1,33 billion. The Vandemoortele headquarters are in Ghent, Belgium.

Working at Vandemoortele, you will get all the chances to grow within a people oriented and value driven environment, where cooperation, respect and ambitionare key. You will be part of an international company having a dynamic, driven, ambitious and collegial atmosphere. We believe a more organic, flexible culture leads to a healthier work-life balance, motivates employees and ensures that we can work well together towards even better outcomes.

Vandemoortele is committed to become a responsible player and leader in the food industry committed to deliver the best possible products that consider consumer’s individual desires, needs and requirements as well as the latest insights regarding to food, health and nutrition.

You will participate in a culture built on trust, empowerment, self-management and shared leadership, a culture where we all share the same sense of responsibility to getting the job done.

Your role:

In support of the CEO and Chairman of the Board of Directors, you are responsible for the organisation and daily management of their services. Your added value is to proactively contribute to the smooth running of day-to-day administration and coordination.

Your key responsibilities are:

· The proactive support of the CEO and Chairman of the Board of Directors in terms of agenda and email management, organisation of (board) meetings, the organisation of business trips, the link for all kinds of questions of internal and external stakeholders, answering incoming phone calls, the establishment and validating of purchase orders, etc.

· You are responsible for efficient documentation management and you act as a point of contact for the CEO and Chairman of the Board of Directors. This includes the collection of necessary documentation in preparation of meetings; the establishment of PowerPoint presentations; handling reports and the action list; management of intranet/sharePoint; establishment of all kinds of communication, keeping systems up to date so that company information is reliably available.

· You maintain a constructive network with intern and extern stakeholders and work closely together with your colleagues of the executive secretary team and act as back-up for your colleague(s) in case of absence and/or vacation.

· You also assist the Chairman of the Stichting Administratiekantoor (STAK) Vandemoortele and the Chairman of the Family Forum in setting up and organising their meetings and family gatherings.

· You report to the CEO and work likewise for the Chairman of the Board of Directors, the Chairman of the STAK and the Chairman of the Family Forum.

Your profile:

· You combine your education (Bachelor or Master) to a minimum of 5 years of relevant and stable working experience in a complex international environment.

· You are determined to redeem and surpass high quality standards. The professional support of senior managers is your passion.

· You dispose of a dynamic and representative appearance in accordance with the image of Vandemoortele.

· Characteristically you are positive-minded, service minded and communicative.

· You are passionate about food and you are a proud Vandemoortele ambassador.

· You are a confidant that can be counted on and who is discreet. You handle effortlessly different tasks, set priorities, and work professionally. You can withstand stress and are always flexible.

· You link your organisation talent to efficiency and a proactive mindset. Of course, you work structured and systematic, and you are capable to work autonomously. You succeed in building outstanding relations with external and internal stakeholders.

· You are familiar with the classic PC tools (Word, Excel, Outlook, PowerPoint) and you have affinity for new software systems.

· Next to Dutch you master (written and spoken) the English and French language exquisitely.

· You are prepared to work fulltime and are resident at a reasonable distance from Ghent, the place of employment.

What’s in for you?

Working at Vandemoortele, you will get all the chances to grow within a people oriented and value driven environment, where cooperation, respect and ambition are key. With headquarters based in Belgium you will be part of an international company having a dynamic, driven, ambitious and collegial atmosphere. We believe a more organic, flexible culture leads to a healthier work-life balance, motivates employees and ensures that we can work well together towards even better outcomes.

You will participate is a culture built on thrust, empowerment, self-management and shared leadership, a culture where we all share the same sense of responsibility to getting the job done.