Management Assistant (80%)

工作内容

Contribute to the smooth functioning of Imec’s Legal Office and IP, Contracts and Compliance teams by providing administrative and organizational support

What you will do

Imec’s Legal Office and IP, Contracts and Compliance teams are currently looking for a Management Assistant to assist the team managers, as well as to contribute to the smooth functioning of the teams and the team members by offering support with the administrative and organizational tasks.

Your responsibilities are:

• Manage the agenda of managers and team leaders.
• Coordinate and organize internal and external meetings, conference calls, business travel, project events, team events etc.
• Provide support for the team meetings (prepare agenda and presentations, keep minutes, etc.) and digital workspaces of the teams.
• Manage and monitor the incoming and outgoing correspondence.
• Support the managers and team members in financial processes (ordering, invoice handing, shipments, memberships).
• Act as go-to person and provide solutions for general support, advice, questions and needs.
• Perform various operational and administrative tasks (stock management of office supplies, desk and pc allocations) for the team members.

What we do for you

We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will determine the society of tomorrow.

We are committed to being an inclusive employer (http://www.imec-int.com/en/careers#diversity) and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, ’our corporate university’, we actively invest in your development to further your technical and personal growth.

We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a competitive salary with many fringe benefits.

Who you are

• You have a bachelor’s in office management and experience in the job.
• You have excellent organizational skills.
• You can multi-task and prioritize efficiently; you are stress-resistant.
• You are a team-player but are also able to work autonomously and take initiative.
• You have excellent communication skills.
• You have the technical competences to work with Microsoft office. (Outlook/Word/PowerPoint/Excel/Teams), SharePoint, One Drive – experience with Power BI is a plus.
• You are looking for a part-time job (80%).
• Languages: a high proficiency of either Dutch or English (or both).

Imec

Imec is the world-leading research and innovation hub in nanoelectronics and digital technologies. The combination of our widely acclaimed leadership in microchip technology and profound software and ICT expertise is what makes us unique. By leveraging our world-class infrastructure and local and global ecosystem of partners across a multitude of industries, we create groundbreaking innovation in application domains such as healthcare, smart cities and mobility, logistics and manufacturing, and energy.

As a trusted partner for companies, start-ups and universities we bring together 5,000 brilliant minds from over 90 nationalities. Imec is headquartered in Leuven, Belgium and also has distributed R&D groups at a number of Flemish universities, in the Netherlands, Taiwan, USA, China, and offices in India and Japan. All of these particular traits make imec to be a top-class employer. To strengthen this position as a leading player in our field, we are looking for those passionate talents that make the difference!