Office Assistant - Part time 50%

• perform receptionist duties for AXA IM Core Brussels (CORE, 14 people)
• co-ordinate meeting room bookings and tidiness of meeting rooms (+ access badges)
• provide support to local COO specialist
• preparation of events (printing, stapling, management of agendas) and organization of professional lunch
• responsible for the day-to-day operations of the office and to ensure the office is running smoothly: general office administration, maintain stationary inventory & pantry supplies (paper orders, small office equipment, archives...)
• mail management incl. management of the general e-mail address of AXA IM Brussels (daily)
• follow up of various subscriptions (parking lots, public transport, newspapers, etc.)
• personal assistant of local CEO & Head of WE Institutional (meetings, agenda)
• liaison officer between HR ops (Paris) & AXA Belgium (fleet, insurance products)
• assist in social events, Health & Safety (1st aid kit, medical examinations, blood donations, flu vaccines) and Projects / Reporting + ad hoc tasks & projects

Education/Qualifications

• College or University Graduate
• Preferably with administration and secretarial training

Experience

• Approximately 3-5 years working experience
• Capable of administering small office environment

Knowledge and Skills

• Good command of MS Office and Outlook
• Good written & oral communication skills in French, Flemish & English

Competencies

• Client oriented
• Good communication skills
• Good team player
• Ability to multi-take and work under pressure