Office & Event Manager

工作内容

Pack mission ????

We call ourselves ‘the pack’ because we stick together. We’re a bunch of nature-loving, animal-adoring, purpose-driven pals!

Sitting within Edgard & Cooper’s People Pack, the Office team’s mission is to create a workplace that we all love coming to, where every single person feels Valued, Included, Bold like our brand and Empowered to make an impact every day.

What type of breed are we looking for? ????

As our Office Manager, you will be the mastermind behind the day-to-day operations of our Kortrijk office and warehouse, as well as the backbone of our six other European offices, overseeing a total of 200 people. You will ensure that our offices run like clockwork and that our company culture is thriving.

You will be the central point of contact for external vendors, building management and office operations, ensuring that our offices run smoothly and efficiently.

But that’s not all - you will also have the exciting responsibility of planning and executing local and global events that will bring our employees together and promote our brand. From epic team-building activities to unforgettable trade fairs, you will be the driving force behind our company’s success.

And let’s not forget about the people. You will work hand-in-hand with our People team to make sure that our colleagues feel valued, supported, and engaged. You will be the champion of our office’s culture, constantly looking for new and creative ways to make our workspace an exciting and inspiring place to be.

If you are someone who loves to sweat the small details and takes pride in creating a seamless and delightful workspace for our people and visitors, then this opportunity is tailor-made for you!

What will be in your bowl? ????

• Manage the day-to-day operations of our Kortrijk office, including office maintenance, supplies, and equipment.
• Help shape the experience across the employee lifecycle, from onboarding, managing personal events (birth, anniversary), to making sure it’s a great place for our people (and visitors).
• Plan, coordinate, and execute company events, such as team building activities and trade shows.
• Provide administrative support as needed (Founders and team), such as scheduling meetings, managing calendars and booking in invoices.
• Coordinate travel arrangements and logistics for employees upon request.
• Manage internal communication.
• Manage ad-hoc projects.
• Draw up and update administrative procedures in consultation with management to ensure that you document & contribute towards the development and the continuous improvement of administrative tools, methods and working procedures.

What skills & tricks should you bring? ????

• 5+ years of experience in event management and/or office management.
• You have experience managing stakeholders and vendors.
• You are fluent in French, Dutch, and English.
• You have strong project management skills with the ability to manage multiple projects at once.
• You are a problem solver, willing to look at processes from outside the box and constantly looking for ways to innovate and streamline processes as we scale.
• Being detail-oriented is a huge plus, too! – your perfectionism won’t annoy us, on the contrary!
• You have excellent budget management skills with the ability to stay within budget.
• Must be available for full-time, in-office presence.
• You have a passion for pets.

What treats do we have for you? ????

• ???? Competitive package inclusive of: meal & eco vouchers, hospitalization insurance, work phone & laptop
• ???? Certified B Corp Employer with supportive policies and practices to ensure we are one happy pack
• ????Company retreats to meet each other in person
• ???? Gym access - get your sweat on!
• ???? Pets at work so everyday is bring your pet to work day
• ????Unlimited Pet food for your furry friend whilst you are with us
• ????1 volunteer leave day per year to contribute to a cause we believe in.
• ????Wellbeing program access to qualified counselling
• ????️ 26 days paid holiday a year
• ????Team activities (appreciation days, wellbeing days, team buildings, Friday drinks, cat yoga and many more! )
• ???? Learning opportunities in a truly international environment that will give you extensive responsibility but also guidance as you need it.

Recruitment process: assessment, call with recruiter, interview with HR Manager, case with HR Lead

Equal opportunities: We believe the strength of a pack comes from its diversity. So no matter who you are, where you come from, what you believe in or what your dreams are, we welcome you and look forward to receiving your application.

Accessibility: Our HQ office and satellite sites are wheelchair accessible