Portfolio Management Assistant

工作内容

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. As we enter our 50th year in business, we are known for continuous innovation for government customers, both long-established and newly acquired, as our capabilities expand around the globe. Our work is state-of-the-art and made possible only through the best personnel, tools, and jobs in the national security business. We are highly collaborative in spirit and practice, and we freely share expertise across SPA in our quest for enduring solutions to critical concerns. Come work with the best!SPA has an immediate need for a Portfolio Management Assistant to provide contracting services to NATO.Under the direction of the Head of NIMSC Project Management Office (PMO), the incumbent will perform duties such as the following

• Provide direct first level support to NIMSC Managers (mainly PMs Project Managers, SDMs – Service Delivery Managers and RMs Resource Managers) in the use of project management methods, toolset, processes and procedures in accordance with NATO and Agency guidelines / directives;
• Provide Business Tools (e.g. ServiceNow, Business Intelligence, APRM – Agency Project and Resource Management, TAS – Time Account System) support to NIMSC Managers and assist with project/service/resource planning, resource allocation and project maintenance to ensure NIMSC Managers meet their commitments, stay within agreed tolerances and contribute to business goals;
• Provide guidance and mentoring to NIMSC Managers on project and resource management processes;
• Assist in continuously reviewing and improving NIMSC PMO related processes; assist in managing and provide monitoring, reporting and maintenance on agreed project/service/resource Key Performance Indicators (KPIs) and inform NIMSC Managers on any recognized anomalies and assist in taking corrective actions;
• Prepare, participate, carry out and record/document the NIMSC Project Board and other project management related activities;
• Assist in preparing and managing the NIMSC Business Execution and Change (BEC) Board and providing support in the process activities;
• Assist NIMSC Managers with project/service/resource reporting and documentation through quality review of Management Artefacts in the remit of PMO;
• Act as focal point for Business Tools issues, including the support in preparing, reviewing and validating relevant Business Tools reports for NIMSC Head PMO, NIMSC Head RPM and NIMSC Chief;
• Assist in timely completion of time booking within NIMSC; collate and analyse data; follow-up any recognized anomalies;
• Assist with project scoping, timelines and financial issues and queries;
• Assist in monitoring resource allocation to projects and services and support Resource Managers in resolving identified issues;
• Provide support in management and maintenance of NIMSC business portfolio;
• Prepare and collect all necessary information for the regular reporting to internal and external stakeholders;
• Assist the management and preparation of business planning, financial forecasting, risk/issue management and activities specific to project phases and/or NCI Agency planning and reporting cycle;
• Liaising with NIMSC Managers and other functional roles in the Agency to ensure correct execution of Agency’s exception, closure and other project / service processes;
• Deputize for higher grades staff, if required;
• Performs other duties as may be required

Required Qualifications

• Higher vocational training in a relevant discipline with 3 years post- related experience;
• Or a secondary educational qualification with 5 years post-related experience;
• Previous experience in project, portfolio and programme management (P3M) area;
• Expert knowledge in MS Excel incl. Pivot, connections to external data sources and Macros;
• Strong expertise in MS PowerPoint; Advanced knowledge of SharePoint;
• Sound knowledge and experience in the use of other Microsoft office products (e.g. Word, Access, OneNote, etc.)
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
• Experience in roles requiring the ability to translate technical updates into storytelling fit for the PMO activities;
• National of one of the 31 NATO countries
• In possession of an active National and/or NATO Secret security clearance

Desirable Qualifications

• A recognised formal Project Management qualification, such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification; A recognised SharePoint training;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.