Purchase-to-Pay Support Manager

工作内容

About Brussels Airlines

Brussels Airlines is the national airline of Belgium with its home base at Brussels Airport. Our mission is to be the most reliable airline, making everyone feel at home. We are passionate about what we do, whether it’s on board, in an office, in the hangar or at an airport. Our people are recognized for always going above and beyond and for constantly challenging themselves.

Purpose of the position

The Purchase-to-Pay Support Manager is part of the Purchase-to-Pay function and takes responsibility over the invoice control activities and is the Purchase-to-Pay Accounting Manager’s right hand and designated back-up. Emphasis lies on assisting the team in invoice control activities; managing outsourced suppliers; on actively driving special projects related to the overall Purchase-to-Pay processes and on mastering the overall process (continuous optimization & documenting).

Main Tasks & Responsibilities

Invoice Control Activities (30%)

• Matching of invoices against expected bills in Finesse system
• Take action in the event of mismatching - understand cause of mismatch and take action to resolve mismatch in future
• Ensure adequate accruals at monthly closing for all expected costs for which no invoice has yet been received
• Ensure approval of direct operating expenses - follow-up internally with respective departments, ensure courteous and efficient contacts with suppliers while handling any invoice issues.
  

Outsourced Supplier Management (20%)

• Pro-actively manage supplier Accelya in guaranteeing the overall required quality of the Finesse system (matching invoices against expected bills)
• Ensuring contract database is up to date with the latest information - introduce new (type of) contracts
• Evaluate further tool developments and/or process improvements with Accelya - develop business case and manage implementation
• Pro-actively manage supplier LGBS in guaranteeing the overall required quality of the FuelPlus system (fuel invoices)
• Ensure accuracy of fuel cost at closing being one of the key DOC of the company
• Set-up supplier steering dash board with most important financial & quality KPI’s
  

Process documentation and development (20%)

• Ensure continuous process optimization in the areas of invoice control and accounts payable
• Evaluate and strive for harmonization across the LH Group where it makes sense for SN
• Exchange within the LH Group on best practices
• Ensure Standard Operating Procedures are kept up to date with latest process developments
• Set-up KPIs for steering the team across the different processes in assuring the required accounting quality
  

Special Purchase-to-Pay Accounting Projects (20%)

• The Purchase-to-Pay Support Manager will be in charge of specific projects or assignments with respect to implementation of new tools and/or processes.
• Upcoming projects:
• Implementation new approval tool
• Implications introduction procurement tool (Purchase Order process - 3-way match)
• Implications possible introduction payment factory
  

Back-up team lead Purchase-to-Pay team (10%)

• The Purchase-to-Pay Support Manager will act as back-up for the Purchase-to-Pay Accounting Manager and will assist in managing the team.
  

This position reports to Purchase-to-Pay Accounting Manager.

Your profile

• Minimum bachelor degree in Finance/Accounting
• Previous working experience of 3-4 years in a finance/accounting (purchase-to-pay) role is an asset
• Fluent in English (both spoken & written communication), preferably Dutch and/or French
• Good knowledge of Microsoft Office (Excel, Word, PowerPoint)
• Prior experience with ERP tools (e.g. SAP) or other financial applications is an asset
• Passion for aviation
• Analytical skills, facts and figures minded
• Comfortable in a fast changing environment
• Interpersonal skills willing to take 1st steps towards leading a team
• Process review oriented & project management skills
• Independent worker: problem solver, taking initiatives
• Flexibility: Coordination, work transversally with different people/organizations on various topics.
  

What We Offer

• A flexible reward plan that allows you to optimize part of your salary
• A flexible work environment focused on activity-based working and home office possibility
• Travel benefits
• Bike allowance and/or public transport subscription
• Profit sharing
• Group insurance
• Company medical plan (optional)
• Meal & eco vouchers
• A spot in a very enthusiastic team & a great company to work for.