Senior Procurement Officer, Category Management (2 roles)

工作内容

Primary Location

Belgium-Brussels

NATO Body

NATO International Staff (NATO IS)

Schedule

Full-time

Application Deadline

10-Dec-2023, 11:59:00 PM

Salary (Pay Basis)

7,655.27

Grade

NATO Grade G17

PENDING BUDGET APPROVAL

• SUMMARY
  
  

The Office of Financial Control (OFC) is responsible for the management of financial and budgetary control systems for several NATO entities, primarily the NATO International Staff (IS) civil budget. As the custodian of member Nations’ funds, the OFC provides reliable and value adding financial and procurement services in support of front-line Divisions, enabling them to achieve their objectives. It works to comply with International Public Sector Accounting Standards (IPSAS) and other best practices, including the management of enterprise risk.

The OFC is responsible for procurement, financial operations, budgeting and reporting for: the NATO IS civil and reimbursable budgets (including satellite offices); all NATO-wide pensions and related funds; bodies and projects located at NATO HQ (NHQ) for which OFC is responsible for providing procurement, budgetary, financial and accounting services. The OFC is also responsible for providing procurement, cash management, finance and accounting support to a number of extra budgetary funds (including trust funds) and bilateral arrangements, including the Tax Reimbursement Agreement with the United States (U.S.). The NATO-IS budget includes Brussels Headquarters operations as well as NATO Satellite Offices (NASOs). The Office of Financial Control is organised around five functions, with a Front Office overseeing these functions:

• Budget, Planning and Analysis and Procurement;
• Control, Accounting and Finance including Missions (Duty Travels);
• Treasury;
• Strategic Analysis and Reporting (SAR); and
• ERP Competency Centre.
  
  

The Procurement Service operates under the Budget, Planning and Analysis and Procurement Branch and is organised into two Sections, the Strategic Sourcing and Contract Management Section and the Simplified Section. Procurement Officers and Category Managers, under the supervision of the Head, Procurement, are responsible for overseeing and managing the procurement and contractual aspects related to a portfolio of goods and services required for the maintenance and operation of NATO HQ, while ensuring the required quality and standards as well as legal compliance and adherence to NATO’s financial and procurement regulations.

This position is one of two team leaders in the Procurement Service and will oversee the activities of procurement staff in relation to managing the procurement and contractual aspects related to a portfolio of goods and services required for the maintenance and operation of NATO HQ. They act as Senior Procurement Officer for complex projects assigned by the Head of Procurement. They coordinate the development and implementation of enterprise-wide sourcing strategies that lead to higher levels of supplier quality and lower cost of ownership for products and services, while ensuring the required quality and standards as well as legal compliance and adherence to NATO’s financial and procurement regulations. This may be in the areas of category management or simplified procurement as the action in question dictates.

The post holder will support the production of relevant procurement reporting, including the Annual Procurement Plan, in accordance with agreed standards. They will also be in charge of the implementing a comprehensive procurement KPI framework allowing for better monitoring of performance and risks. The incumbent will also assist the Head, Procurement in the drafting of policies and guidelines and implementing organisational improvements and efficiencies. They will work closely with stakeholders across the Headquarters to improve overall awareness of Procurement Regulations, support the development of staff and ensure adequate training is in place.

The Officer, Senior Category Manager, when required, will deputise for the Head of Procurement. They will have legal authority to enter into commercial agreements and contracts on behalf of the Organization within the limits specified in their written warrant.

• QUALIFICATIONS AND EXPERIENCE
  
  

Essential

The incumbent must:

• possess a university degree, from an institute of recognized standing, in any of the following domains: commerce, trade, purchasing, supply, economics, management, law, business administration or engineering;
• have 5 years’ procurement and contracting experience, which must include at least 3 years of experience as category manager or senior procurement officer, or equivalent, preferably, in services, non-manufacturing, or public sectors;
• be at least Level 4 United Nations Development Programme (UNDP) / Chartered Institute of Purchasing and Supply (CIPS) certified or possess an equivalent level of qualification granted by a national professional association or academic institution;
• have expertise in contemporary strategic sourcing processes commonly used by best-in-class organisations, particularly in non-manufacturing and public sectors;
• have significant experience in supplier and proposal evaluation activities and in organising, managing, and leading supplier and proposal evaluation teams;
• have a proven track record of impactful contract management and negotiation/renegotiation;
• have proven people management, mentoring, influencing and leadership skills;
• have demonstrable problem solving, facilitation, and conflict resolution skills;
• possess excellent verbal and written communication skills;
• demonstrate integrity and act consistently with organisational values;
• possess excellent analytical and critical thinking skills;
• have demonstrated experience in using current sourcing and procurement technologies (e.g. e-sourcing, e-procurement, spend analysis, contract management systems, etc.);
• possess strong negotiation and contract management skills;
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; and II (“Elementary”) in the other.
  
  

DESIRABLE:

The following would be considered an advantage:

• a post-graduate degree related to the role, preferably in the fields ofpurchasing, contracting, or supply management;
• a professional qualification equivalent to the CIPS Professional Diploma in Procurement and Supply granted by any of the national professional associations federated under the International Federation of Purchasing and Supply Management (IFPSM);
• previous procurement and contracting experience within government or international organizations subject to public procurement principles and procedures;
• a higher level of the second NATO language;
• experience with the use of MS SharePoint or similar collaboration sites;
• familiarity with NATO procurement procedures and regulations.
• MAIN ACCOUNTABILITIES
  
  

https://www.nato.int/structur/recruit/2023/2023-11-06-OFC.pdf

• INTERRELATIONSHIPS
  
  

The incumbent reports to the Head of the Procurement Service. They will work closely with the other members of the Procurement Service, other Sections of the Office of Financial Control and Divisions/Independent Offices across the NATO IS, as well as other NATO entities, and National Delegations. They will interact with external suppliers on a regular basis and regularly review the work of the other staff (team members under their supervision, buyers, ordering officers, and procurement officer representatives). They will also coach/train internal clients’ from other Divisions and Sections as required.

Direct reports: 3

Indirect reports: 0

• COMPETENCIES
  
  

The incumbent must demonstrate:

• Achievement: Creates own measures of excellence and improves performance
• Analytical Thinking: Sees multiple relationships;
• Clarity and Accuracy: Monitors others’ work for clarity.
• Conceptual Thinking: Applies learned concepts;
• Customer Service Orientation: Makes things better for the customer, addressing underlying customer needs.
• Impact and Influence: Uses indirect influence.
• Initiative: Is decisive in a time-sensitive situation;
• Organizational Awareness: Understands the Organization’s structure.
• Teamwork: Solicits inputs and encourages others.
  
  

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.

Contract clause applicable:

In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation’s need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation’s skills profile, and to ensure appropriate international diversity.

The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.

• USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
  
  

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

• For NATO civilian staff members only: please apply via the internal recruitment portal ( link );
• For all other applications: www.nato.int/recruitment
  
  

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More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

• ADDITIONAL INFORMATION
  
  

http://www.nato.int/structur/recruit/info-doc/GENERAL_INFORMATION_EN.docx