Administrative Assistant

Job content

Group-IPS.Come join us in reshaping the future of Engineering and Architecture Projects.

Who are we?

IPS is an international company with inhouse Engineering and specialized services across Project Management for industries, Automation and Architecture. EPCM expertise, more than 10 countries around the globe but an entrepreneurial and teambuilding mindset.

Now, we are looking for a Project Assistant to join our “Project Quality Support Team” in our office in Nivelles.

What is the role About?

We are seeking a motivated and detail-oriented Project Assistant to support our Project Managers in the successful execution of projects. The ideal candidate will play a vital role in ensuring the smooth operation of projects through financial oversight, document management, and administrative support, while embodying the values of our Group IPS Quality Management System. The Project Assistant will report directly to the Project Manager.

Your responsibilities include:

• Project Financial Support:

• Document Management Support:

• Project Setup Support:

• Ambassador of Group IPS Quality Management System:

• Flexible Project Support:

Who are you?

We are searching for young talent with 1–4 ears of experience in similar positions, roles or related fields, who is:

• Bachelor’s degree or relevant experience in business administration, project management, finance or related fields
• Reliable and flexible, capable of adapting to the varying demands of each project.
• Result-oriented, maintaining a strong focus on achieving project goals efficiently and effectively.
• A fast learner, with the ability to quickly master new software applications and tools, as each project may require adapting to adjusted systems and methodologies.
• Multilingual, with French and English being mandatory. Proficiency in Dutch and Spanish is considered a significant added value.
• Proficiency in Microsoft Office Suite, Microsoft TEAMS and SharePoint
• Excellent communication and interpersonal skills.
• Familiarity with financial reporting and document management practices.
• Commitment to quality and continuous improvement.
• Driver License

Why join us?

• ????Permanent contract
• ????????‍⚕️ Safety, Prevention and Well-being are basics for us.
• ???? Specialized in-house trainings designed to help you to get your next career step.
• ???? Truly a place to spread your wings: career path.
• ???? No glass ceiling! We are committed to equal opportunities.
• ???? Top clients and innovative projects.
• ???? International environment and teams, with a presence in more than 10 countries.
• Great environment! with Open Office Layout for you to meet co-workers and increase the outside-the-box thinking.
• Positive Work Vibes: we love work, sport and fun.

Being an IPSer:

Excellence, Innovation, Sustainability are a must in our projects. Equality, Diversity, Team Spirit, Positive Work Environment, and Career Development are the must for our people and part of our DNA.

All qualified applicants will receive consideration for employment without regard to race, religion, colour, age, sex, national origin, sexual orientation, gender identity, disability, or status.