Administrative Assistant

Job content

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

The VAP team in Belgium and Luxembourg works with detection, analysis and solution of economic, administrative and political barriers to enable full patient access to BMS medicines. External focus, cross- functional and project-based work are key parameters for this role.

This position is responsible for administrative support of a large department reporting to the Senior Director of the department along with supporting the managers of the department.

Main Responsibilities

• Provide professional administrative support to the VAP department with minimal supervision.
• Support the department with various administrative support activities such as PowerPoint presentations, Word documents and Outlook/calendar administration.
• Coordinate departmental meetings, including calendar invites, agenda compilation and minutes writing.
• Plan, arrange & coordinate large meetings, to include locating a facility, notifying participants, preparing agendas; attending meetings; recording results; tracking additional information or necessary follow-up.
• Own/align with finance to ensure that budget is managed within the guidelines.
• Ensure correspondence with external stakeholders as requested by Market Access managers, Hospital Access managers and Governmental Affairs and Policy manager.
• Manage calendar activity for the VAP director by resolving conflicting demands, scheduling internal/external/international meetings (virtual & in-person).
• Manage calendar and make appointment requests for Governmental Affairs activities.
• Manage contracts with suppliers and its process in the systems.
• Manage internal procedures for grants and donations
• Translate short documents to English, French or Dutch.
• Coordinate Tendering activities with the Hospital Access managers, incl. Cahier des charges analysis, admin follow-up and signature process.
• Follow-up of European pricing of the BMS portfolio via the internal pricing system.
  

Expected areas of Competence (i.e. skills and abilities) and knowledge desired:

• Fluency (spoken and written) in French, English and Dutch is required.
• In-depth knowledge of pharmaceutical market and health care environment.
• Relevant education, professional knowledge and experience.
• Works independently on projects under the general direction of VAP director.
• Advanced knowledge/proficiency with Microsoft Office applications including Word, Excel, PowerPoint & Teams.
• Must be able to maintain the highest levels of confidentiality, integrity and discretion.
• Excellent verbal, written, and interpersonal skills required.
• Reporting Skills, Analyzing Information, Proactive approach, Data Entry Skills, Financial Skills.
• Able to manage multiple priorities and ensure appropriate follow-ups. Highly organized and excellent time and project management skill.
• Ability to work under pressure and meet deadlines.
• Problem Solving: able to identify solutions to general problems through collaboration and creativity.
• Ability to generate innovative ideas/solutions.
• Understanding of patient access systems in hospitals and open care.
• Proved track record of collaboration within colleagues and matrix environments.
  

Experience Desired

• Relevant university degree.
• Experience within the Belgian / Lux public health care administration.
• Experience with Market Access from the pharmaceutical industry.
• Experience in Governmental Affairs is a plus.
• Experience in tender management is a plus.
  

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.