Administrative Assistant

☞ Profile Group

View: 130

Update day: 26-11-2025

Location: Brussels Brussels Capital

Category: Executive management Transport / Logistics / Warehouse Sales

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Job content

As administrative assistant, you work in pairs with the internal sales assistant, your role is to manage customer and supplier files very rigorously. Your tasks are purely administrative:

  • About 1 day per encoding week: new email addresses, info on sent samples, etc.
  • Send samples, notify the customer
  • Checking stock in the computer system before confirming orders
  • Check if the order matches the invoice (dollars/euros)
  • Sending of invoices
  • Notify suppliers during holidays
  • Follow up on deliveries
  • Verifying certificates
  • Everything is digital except customs documents
  • In & out logistics report
  • Statistics in Excel (1x/month)
  • Filing

As administrative assistant,you ideally have the following profile:

  • Secretarial degree or equivalent experience in an SME
  • Precise and meticulous
  • Able to write an email in French and English
  • Resourceful
  • Being able to integrate into an SME
  • Priority management

Keywords: secretary, administrative assistant, internal sales assistant, sales secretary

  • A permanent contract
  • 39h/week: 8.30 am until 5.30 pm and Friday until 4.30 pm
  • A good work-life balance (no overtime)
  • Work for a stable company
  • Work in a residential district in Uccle
  • Easily accessible by public transport (tram/bus) or you can park your car with a resident’s card
  • A salary according to your responsibilities + meal vouchers of 8€/day + reimbursement of transport costs
  • 26 holidays(closed between Christmas and New Year).

F/E

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Deadline: 10-01-2026

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