Management Assistant

☞ Sequana Medical NV

Aussicht: 110

Update Tag: 16-11-2025

Ort: Ghent East Flanders

Kategorie: Andere

Industrie:

Jobtyp: Full-time

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Jobinhalt

Management Assistant, 80-100 %, Ghent/Belgium (m/f/d)

The MA will be responsible for the day to day running of the Ghent office as well as providing administrative support to the Ghent based leadership team and Board of Directors.

Key Responsibilities

Management Assistant:

  • Central support point of contact for the Ghent office.
  • Responsible for reception/phone calls, logistical organisation of meetings, purchasing of supplies, coordination cleaning and maintenance etc.
  • Provide overall administrative and organizational support (contract management, prepare presentations, travel, expense reimbursement, etc.);
  • Practical and organizational preparation and follow-up of meetings and files;
  • Practical organization of Executive and Board meetings and take care of all logistical facilities during these meetings (meeting room, lunch, diner, hotel, travel, etc.);
  • You organize overall corporate meetings, trainings and/or events together with the HR team;
  • Management of the travel & agenda of our CEO & CFO in order to ensure efficient planning of activities;
  • Printing, binding and simple editing of documents.

Office Management

  • Coordinate office activities and operations to secure efficiency and compliance with company policies;
  • Taking care of inbound and outbound correspondence for the Ghent office (e-mail, letters, packages etc.);
  • Manage phone calls and visitors (including tidying of meeting rooms);
  • Track stocks of office supplies and place orders when necessary;
  • Assist colleagues whenever necessary;
  • You are the point of contact for all providers (food, cleaning, etc.).

Key requirements

  • Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize);
  • Strong communication & interpersonal skills;
  • Critical thinking skills
  • Professional, dedicated & hardworking;
  • Able to handle strict confidentiality with a high degree of professional & organizational maturity.
  • Proactive, able to take initiatives & flexible;
  • Stress-resistant (able to work towards deadlines efficiently).

Required Education / Experience

  • Bachelor degree in Office Management/Languages or you have relevant experience;
  • Proven experience of a least 2 years as a Management Assistant, Executive Assistant;
  • You are a good communicator and you are fluent in Dutch, French and English;
  • [Very] good knowledge of Microsoft Office.
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Frist: 31-12-2025

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