event process specialist

☞ Randstad

View: 130

Update day: 26-11-2025

Location: Beerse Antwerp

Category: Marketing / PR

Industry: HR personeel

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Job content

The Event Process Specialist will be responsible for the coordination of several events in one specific therapeutic area. He/she acts as a business partner and supports the end-to-end coordination of all events with involvement of external stakeholders (i.e. healthcare practitioners and/or organizations). This includes all types of events such as promotional events, medical education events, advisory boards, consultancies, sponsorships, educational grants and patient organization requests.

In this domain the EPS colleague is responsible for the creation, execution and finalization of events in close collaboration with the business partners:
  • Participate to event intake meetings to clearly understand the business needs
  • Pre-event tasks: administrative follow-up of event
  • Contact with 3rd parties for logistics arrangements (location, meals, travel, lodging, digitization possibilities, ...)
  • Event related contract management
  • Follow up and coordination of event communication journey
  • Follow up on event subscriptions and participants
  • Coordination of practicalities (badges, travel (re-)bookings, legal requirements, ...)
  • Post-event tasks ...
  • Administrative finalization tasks
  • Event surveys
  • Disclosure reporting

The Event Process Specialist has a good knowledge of applicable rules and regulations in the pharmaceutical market. The Event Process Specialist acts as a subject matter expert and advises internal stakeholders about these regulations and applies them during the execution of the event journey, leading to the highest standards of compliance, quality and transparency.

toon meer

    ervaring

    • 1-3 jaar

    jouw aanbod

    • bachelor degree or higher with specialization in event coordination.
    • excellent interpersonal, organizational skills and time-management skills.
    • able to communicate with several internal and external stakeholders (inform, advise, coordinate, challenge and evaluate).
    • demonstrates pro-activity, ownership, multi-disciplinary collaboration, flexibility and agility.
    • takes accountability for own actions.
    • able to identify and resolve issues that arise during execution of task.
    • deals well with ambiguity and can manage conflicts in an open and constructive manner.
    • acts as a team player and has the make-it-happen mindset with excellent project management and planning skills.
    • knowledge of the dutch, french and english language, written as well as spoken.
    • knowledge of laws, regulations and industry standards in the belgian pharmaceutical market is preferred.

    ons aanbod

    • you are available at short noitce, preferably starting in early september. it is a temporary job until the end of 2021, but extension
    • of the contract is more than likely.
    • due to the actual covidcircumstances extended home office is possible, supported by a wide range of digital tools.
    • travel to breda will be very limited (only needed in case of benelux team meetings).
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Deadline: 10-01-2026

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