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Administrative and Logistic Assistant (Part time position)

Are you someone who thrives in the dynamic environment of a creative workspace and has a passion for supporting the operational aspects that make it all happen?

We’re on the lookout for a motivated individual to join us as an Administrative and Logistics Assistant, where you’ll play a vital role in ensuring the smooth functioning of our operations at 254Forest.

About us :

254Forest is a transdisciplinary creative space. Located in the heart of Saint-Gilles, the former industrial building has been renovated to welcome and bring together artists and professionals in the fields of Image, Sound, and New Technologies: photography, graphic design, artistic direction, film direction, artist management, music curation, composing and sound design, creative production, digital and visual arts...

At 254Forest, you’ll find a collaborative workspace, including fixed and flexible desks and sound studios, a photo studio and an exhibition space. 254Forest also works as an agency, providing comprehensive services from creation to production. We provide a diverse community of artists and professionals in the fields of Fashion, Cinema, Music, and Communication.

Feel free to visit our website and social media to learn more about our past and current activities :)

Job Description :

As an Administrative and Logistics Assistant, you will play a key role in the daily operations of 254Forest. Your primary responsibilities will include building logistics and administrative tasks.

Responsibilities:

Building Logistics

Ensure the smooth functioning of building spaces through :

• Stocks Management: ensure availability of office supplies, consumables, cleaning products, etc.
• Equipment Management : Organisation and tracking of internal equipment and technical assets.
• Building Maintenance : Coordinate maintenance work necessary for building upkeep.
• Functioning of the photo studio : Ensure cleanliness, manage opening and closing of the studio including dealing with our rental supplier.

Administrative Support

Act as a facilitator for internal and external communication for 254Forest :

• Serve as a point of contact for collective members.
• Manage daily administrative tasks such as general email correspondence, scheduling, meeting notes, etc.
• Handle accounting tasks: expense and payment tracking, management of expense receipts.
• Support communication efforts: contribute to website updates and integration of communication materials.
• Organize and maintain company documents and records.
• Provide administrative support for other associated entities, including the Room and the 254Forest agency.

About you :

• Proficiency in French and English, both spoken and written.
• Excellent communication, organizational, and time management skills.
• Practical and hands-on mindset with an ability to multitask.
• Proficiency in computer tools, including Microsoft Office and Google Office.
• Valid driver’s license.
• Dog lover :)

Practical infos :

Part-time job position, 20h/week, based in Brussels, Saint-Gilles

Start date : Immediately.

How to Apply:

If you are interested in this opportunity and meet the above criteria, please send your CV along with a cover letter to manon@254forest.be with the subject "Assistant 254Forest- [Your Name]".

Deadline to apply : 23/09/24