Administrative Assistant 1

☞ Barco

Vue: 135

Jour de mise à jour: 16-11-2025

Localisation: Kortrijk West Flanders

Catégorie: Administratif / Commis / Assistant

Industrie: Appliances Electrical Electronics Manufacturing

Niveau: Entry level

Type d’emploi: Full-time

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le contenu du travail

Purpose Of The Job

Ensure timely and accurate processing of administrative tasks and clerical duties in accordance with internal processes, procedures and documentation flows. Act as a liaison between Barco Labs and the rest of Barco for well defined tasks. Manage and distribute information within and outside Barco Labs.

Main Accountabilities
  • Support Barco Labs teams with following administrative tasks:
  • Creation, follow-up and support approval for Travel & Purchase Requests,
  • Collection of data (KPIs, efficiency, hours) for several (monthly) reportings
  • Manage documents (IP documents, SDS/technical Datasheets, product-, component- and calibration-certificates) in multiple Data Collection Systems (TDE, Sharepoint, GreenSoft)
  • Handle the digital document signature flow
  • Support practicalities related to onboarding and internships
  • Support the Funding/IP/NPI /NTI/Incubator Business processes
  • Creation of SAP projects, handle service tickets, ensure projects are linked to a program, project costs and NPV reports are correct
  • Gathering input fees/licenses, NDAs, Contracts
  • Collection of timesheets and maintaining the admin legal database
  • Assist in practicalities for events or complex meetings (internal & external)
  • Manage P-card purchases and incubator orders and payments
  • Support license administration:
  • Follow up on quote requests, orders and invoices with Procurement & Third party vendors/resellers
  • Handle the internal SAP procurement flow (follow up on approvals/signatures)
  • Assign people to license portals
  • Invoice approval
  • Support Barco Labs teams with following communication tasks:
  • Newsletters of groups, EcoScore communication, Tools updates, NDAs, IP documents

Requirements

Education

Graduate or Bachelor degree in administration, secretary, communication

Experience
  • 2 years of experience in similar job content position

Competences
  • Good knowledge of English, both oral and written (communication, documentation)
  • Networking skills (within the organization)
  • Good knowledge of Microsoft Office tools
  • Well- organization and problem-solving minded
  • Able to work in a multi-cultural service-oriented team

Added Values (Barco Specific Experience)
  • Experience with similar jobs
  • Experience with data management
  • Experience with processes and data information tools / data bases
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Date limite: 31-12-2025

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