Administrative Assistant

le contenu du travail

Kellen is the leading professional services firm dedicated to creating,

managing and advising EU and global trade associations and interest groups.

We are currently looking for a talented Administrative Assistant to join our client teams.

What do we expect from you?

In terms of day to day job:

To support Client teams in the day-to-day management of trade associations:

• Provide complete administrative/secretarial/organizational support
• Managing incoming and outgoing communications (e-mails, paper correspondence, phone calls)
• Participating in conference calls and meetings and taking notes
• Maintaining internal lists and databases
• Updating websites
• Preparing and sending out surveys, newsletters, event invitations, registration forms

· Ensure financial support and administration to client operations

• Calculating membership fees
• Invoicing and verification of expenditures
• Process payments and report on receivables
• Preparing quarterly financial updates
• Organize, prepare and assist in meetings/events
• Searching and selecting event location
• Negotiating contract with hotels/event venues and other suppliers
• Act as main person of contact for all logistics: deal with participants registrations, questions and follow up on registration fees payment
• Dealing with logistics (such as badges and event documents, shipment of event material) and providing on-site support (registration desk, overall supervision of meeting room set-up and catering service)
• Collect statistics on Eurostat

In terms of profile:

You would need to:

· Have a Management Assistant background or education and have > 5 years relevant professional experience working. Working experience with international or European associations is a definite plus.

· Have strong command of English and French (written and spoken). German is a plus.

· Possess strong numerical and analytical skills

· Have excellent organisational and communication skills

· Have strong computer skills (MS office 365, Sharepoint, website management, social media)

· Proficient with most common website CMS like drupal, word press, joomla or others

· Proficient with online tools for email marketing services, event registrations, surveys, etc

· Have the ability to work within different teams and autonomously

· Have the ability to manage time and prioritise workload between several stakeholders

· Be flexible, stress resistant, proactive and easily fit into a multi-cultural team

· Be willing to travel occasionally

We offer:

· An attractive base salary and remuneration package commensurate with experience

· An international working environment with a leading firm

· Continuous training and professional development

Application process: send CV and covering letter by e-mail to: recruitment@kellencompany.com with in subject – Admin Assistant 2023. The position is available for immediate start.

For more information on Kellen: http://www.kellencompany.com/brussels

Kellen will ensure that candidate’s personal data are processed as required by Regulation (EU) 2016/679 (GDPR) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.