Administrative Assistant

EXPERIENCE: Must possess a minimum of three years of executive administration or office management experience with in an international organization or environment.

JOB KNOWLEDGE: Knowledge of the capabilities, operating characteristics, and advanced functions of various office automation software processing procedures and function keys to produce a wide range of documents that often require complex formats such as graphics or tables within text, to edit and reformat electronic drafts, to integrate documents from multiple sources, and to update and revise existing databases or different software types. Basic working knowledge of the organization, functions, and operations of the U.S. Department of Defense (DoD), the U.S. Intelligence Community (USIC), and/or the U.S. Department of State (DoS). Knowledge of local customs and social protocol practices for coordinating and executing visits by foreign officials. Knowledge of DoD, USIC, and DoS information security policies.

Two years of college/university studies in international affairs, foreign area studies, or social science field required.

LANGUAGE: Fluency in English.

SKILLS AND ABILITIES: Demonstrated ability to accurately take notes and prepare written documents in a variety of formal and informal formats, such as correspondence with foreign officials, Department of State cables, read ahead materials, and official records. Demonstrated ability to use multiple software programs and information sources to quickly and efficiently integrate data into information, schedule events, and anticipate customer needs.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

All candidates must be able to obtain and hold a Secret clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

• 
  Copy of Orders/Assignment Notification (or equivalent)
• 
  Residency and/or Work Permit
• 
  Passport copy
• 
  Degree (not transcript)
• 
  Degree with transcript
• 
  Language Scores (if available)
• 
  Driver’s License
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  Certificate or License
• 
  DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• 
  SF-50 (if applicable)

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.