Administrative & Finance Assistant - Accounting

☞ IOM – International Organization for Migration

Vue: 130

Jour de mise à jour: 26-11-2025

Localisation: Brussels Brussels Capital

Catégorie: Finance / Banque / Stock IT - Logiciel IT - Matériel / Réseaux Informatique

Industrie:

Type d’emploi: Tijdelijk

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le contenu du travail

Vacancy Notice 2021-30
Open to Internal and External Candidates
Position Title : Administrative & Finance Assistant (Accounting)
Duty Station : Regional Office Brussels, Belgium
Classification : G-5
Type of Appointment : One Year Fixed Term contract, with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 24 October 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Regional Resource Management Officer of RO Brussels and direct supervision of the Senior Regional Resource Management Assistant (SRRMA), the incumbent will be responsible for carrying out administrative and financial tasks of the IOM Regional Office Brussels, with a particular focus on Accounting and Procurement functions.
Core Functions / Responsibilities:
  • Encode the daily financial transactions, processing account payables in the accounting system PRISM for the Regional Office; verify invoices and ensure they are complete and correct from financial and accounting point of view
  • Ensure the daily financial transactions are registered accurately; ensure that full supporting documentation is available to document each accounting transaction. Ensure all internal approvals are properly obtained as per the practices of the office prior processing account payables in PRISM
  • Maintain financial records and monitor systems to record and reconcile local expenditures, balances, payments and other data for day-to-day transactions
  • Verify that Travel Expense Claims (TEC) processed by the Regional Office are complete, correct and adjusted correctly, if necessary. Ensure final approval is obtained before processing TECs in PRISM and prepare the related accounting documents before payment
  • Provide technical assistance and help to staff and consultants on projectization, travel (TDY), procurement and relevant accounting process while maintaining Vendor accounts and reconcile them during the month-end process
  • Assist with the timely preparation of the monthly accounts. Follow up on accounts clearing and maintenance, ensuring accurate preparation of accounts as per PRISM and Accounting instructions
  • Ensure monthly clearing of suspense accounts and follow-up with relevant parties regarding the deposit/guaranty accounts
  • Follow-up open purchase orders (PO) status and inform the RRMA and Heads of Units on a monthly basis
  • Ensure that proper and systematic filing/scanning of all validated vouchers and other accounting documents according to standards established by the office
  • Act as back up for the Administrative and Finance Assistant-Treasury by processing settlements in local electronic payment system (Isabel) in the absence of the Treasurer
  • Process Goods Receipt in the system upon confirmation/verification by RO staff/Procurement Assistant of the good receipt of goods/services; act as back up for the Procurement and Logistic Assistant
  • Assist in monitoring budget versus actual financial data in relation to the implementation of the Office’s operational activities, as assigned. Assist in the preparation of financial reports, collection and preparation of audit documentation for the Mission’s projects as and when required
  • Provide general support to the Resources Management Team in the absence of other colleagues in the Finance Unit
  • Perform any other related duties as may be required.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Required Qualifications and Experience
Education:
  • Bachelor degree in Accounting, Finance, Business Administration, with three years of relevant professional experience from an accredited academic institution, preferably in similar roles is a distinct advantage; or,
  • Completed High School degree from an accredited academic institution with five years of relevant professional experience.
Experience:
  • Minimum three years of experience in accounting and finance
  • Familiarity with International Accounting Standards (IAS)
  • High level of computer literacy, in particular in Excel and computerized accounting systems
  • Knowledge of SAP is a distinct advantage
  • Ability to review a variety of data, identify and adjust discrepancies.
Languages:
Fluency in English is required. Working knowledge of French and/or Dutch.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges
  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable. This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.
How to apply:
Interested candidates are invited to submit their applications – Questionnaire on Mandatory Requirements, Personal History Form and Cover Letter to IOMBrusselsApplications@iom.int by 24 October 2021 midnight at the latest, referring to this advertisement. To download Personal History Form please visit: https://eea.iom.int/sites/default/files/documents/IOM_Personal_History_F... In order for an application to be considered valid, IOM only accepts applications duly completed. Only shortlisted candidates will be contacted.
Posting period: until 24.10.2021
Questionnaire on Mandatory Requirements for Local Recruitment in Brussels, Belgium, VN 2021 – 30, Administrative & Finance Assistant.
Education & Experience - Do you have: Bachelor degree in Accounting, Finance, Business Administration, with three years of relevant professional experience from an accredited academic institution, preferably in similar roles is a distinct advantage; or,
Completed High School degree from an accredited academic institution with five years of relevant professional experience: yes no
Professional Work Experience - Do you have: Minimum three years of experience in accounting and finance: yes no. Familiarity with International Accounting Standards (IAS): yes no.
For non-EU citizens only
Are you currently holding a valid residence and work permit for Belgium? yes no
Date:
Name:
Signature:

Do not forget to mention that you found this job ad on the EURACTIV Jobsite!
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Date limite: 10-01-2026

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