Human Resources Payroll Administrator

Job content

Job Summary:

To process Belgian payroll and provide support to the HR Team, management and employees ensuring both Company and departmental standards are met.

Main Duties and Responsibilities:

· To process Belgian payroll for white collars and act as backup for payroll blue collars

· To act as the SPOC to the white collars for all payroll related questions

· To maintain the time & attendance system for all white collars

· To carry out all HR administration duties as required. This will include (amongst others):

o recruitment/on boarding

o terminations/off boarding

o staff movements

o registration for health insurance and pension scheme

o completion social documents related to parental leave, time credit, etc

o preparing agenda + monthly/quarterly reports related to the works council

o supporting on training requests

o updating org charts

o handling IT new user and access requests

o administration related to temp agencies and temp employees

· To support, whenever required, the HR team in the recruitment and on boarding of employees for Manufacturing, such as Operators, Technicians etc. This will include producing job offer forms, offer letters and contracts and managing the individuals on boarding.

· To maintain employee personnel files and electronic records (in compliance with GDPR) and carry out any other ad hoc filing as required.

· To ensure consistency of approach in administration documents, templates and procedures across the business.

· Respond to day to day queries received in HR from internal and external customers.

· To cover the phones for incoming queries and process incoming and outgoing mail.

· To advise and support management and employees as required.

· To update the HRIS database (Workday) as required.

· To carry out other ad hoc HR or employment-related duties as required.

· To participate and support in wider HR projects as and when required.

Qualifications

Education:

· Bachelor – preferably in HR related field.

Work Experience:

· 3-5 years’ experience of working in a similar role, particularly in relation to payroll.

· Experience of working in a fast-paced, high-volume, international work environment.

Skills & Knowledge:

· Knowledge of eBlox (SD Worx) is a plus.

· Knowledge of Belgian labour legislation.

· Excellent attention to detail and accuracy.

· Being flexible and “can do” attitude.

· Must demonstrate integrity, confidentiality and professionalism at all times.

· Ability to work efficiently and use own initiative.

· Good ability to process and prioritise large volumes of information.

· Excellent interpersonal skills.

· Very good verbal and written English communication skills.

· Ability to work under pressure and to tight timescales.

· Proactive and flexible attitude.

· Good working knowledge of Microsoft Applications (Outlook, Word, Excel)

· Experience of using data management systems – knowledge of Workday or any other HRIS system is a plus

Job Dimensions

Geographic Responsibility: HGS

Type of Employment:Full-time

Travel %:0

Internal Relationships:HGS & FRA HR Team, Employees, Line Managers

External Relationships:Payroll consultants, insurance providers, etc

• Budget / Revenue Responsibility: None