2488 Finance and Resource Management Assistant

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Duties And Role

Under the direction of the Business, Resource Management and Planning Section Head, but largely under own initiative, the incumbent will cover the following duties:

Operational Support

• Assist in the coordination of daily operational activities.
• Support the implementation of operational policies and procedures.
• Manage and maintain operational records and documentation.
  
  

Data Management

• Collect, analyse, and input data related to operations.
• Maintain databases and ensure data accuracy and integrity.
• Generate regular operational reports and summaries.
  
  

Communication

• Act as a point of contact between different departments and external partners.
• Facilitate communication within the operations team and with other teams.
• Address inquiries and provide information as needed.
  
  

Project Assistance

• Support operational projects by coordinating tasks and timelines.
• Assist in the development and execution of project plans.
• Monitor project progress and report on status.
  
  

Financial Support

• Assist with budget tracking and financial reporting.
• Process invoicing and expense reports.
• Support financial planning and analysis activities.
  
  

Resource Management

• Support the resource allocation to ensure optimal utilization.
• Assist in forecasting resource needs and planning for future requirements.
  
  

Requirements

Skill, Knowledge & Experience

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
• Demonstrable skills and experience in areas such as financial management, resource planning and budgeting, cost analysis using automated financial management systems;
• Experience in preparing/conducting statistical sampling methods and reporting;
• Experience in developing and managing KPI’s and metrics;
• Knowledge of and experience using Service Now;
• Experience in financial management within a customer funding environment;
• Experience in planning, preparation and production of budget submissions;
• Demonstrated capacity to exercise strong judgement in advising unit leadership, setting priorities, and executing requirements;
• Advanced skills with Microsoft Excel;
• Proven skills in administering Microsoft SharePoint portals;
• Due to the sensitivity of the work, he/she must possess an unequivocal level of trust and discretion
• Prior experience of working in an international environment comprising both military and civilians.
  
  

Desirable Experience And Education

• Knowledge of and experience using Oracle financials;
• A recognised and still valid Project Management certification, such as PRINCE 2 or similar, at foundation level.
• A recognised and still valid Service Management certification, such as ITIL or ISO/IEC 20000, at foundation level
• General knowledge of NATO responsibilities and organization.