2488 Finance and Resource Management Assistant

仕事内容

Duties And Role

Under the direction of the Business, Resource Management and Planning Section Head, but largely under own initiative, the incumbent will cover the following duties:

Operational Support

• Assist in the coordination of daily operational activities.
• Support the implementation of operational policies and procedures.
• Manage and maintain operational records and documentation.
  
  

Data Management

• Collect, analyse, and input data related to operations.
• Maintain databases and ensure data accuracy and integrity.
• Generate regular operational reports and summaries.
  
  

Communication

• Act as a point of contact between different departments and external partners.
• Facilitate communication within the operations team and with other teams.
• Address inquiries and provide information as needed.
  
  

Project Assistance

• Support operational projects by coordinating tasks and timelines.
• Assist in the development and execution of project plans.
• Monitor project progress and report on status.
  
  

Financial Support

• Assist with budget tracking and financial reporting.
• Process invoicing and expense reports.
• Support financial planning and analysis activities.
  
  

Resource Management

• Support the resource allocation to ensure optimal utilization.
• Assist in forecasting resource needs and planning for future requirements.
  
  

Requirements

Skill, Knowledge & Experience

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
• Demonstrable skills and experience in areas such as financial management, resource planning and budgeting, cost analysis using automated financial management systems;
• Experience in preparing/conducting statistical sampling methods and reporting;
• Experience in developing and managing KPI’s and metrics;
• Knowledge of and experience using Service Now;
• Experience in financial management within a customer funding environment;
• Experience in planning, preparation and production of budget submissions;
• Demonstrated capacity to exercise strong judgement in advising unit leadership, setting priorities, and executing requirements;
• Advanced skills with Microsoft Excel;
• Proven skills in administering Microsoft SharePoint portals;
• Due to the sensitivity of the work, he/she must possess an unequivocal level of trust and discretion
• Prior experience of working in an international environment comprising both military and civilians.
  
  

Desirable Experience And Education

• Knowledge of and experience using Oracle financials;
• A recognised and still valid Project Management certification, such as PRINCE 2 or similar, at foundation level.
• A recognised and still valid Service Management certification, such as ITIL or ISO/IEC 20000, at foundation level
• General knowledge of NATO responsibilities and organization.