Administrative Assistant for EU Think Tank

Contenuto del lavoro

Our client is a high profile, human-sized organisation (7staff) providing expert advice and consulting in the field of regulations for companies operating on the EU market. Their members include influential Academics and universities, regulation authorities and private companies. Their offices are located close to the Bois de la Cambre/Ter Kameren and are therefore accessible by public transport. They are today recruiting an Administrative Assistant to support their teams of experts/consultants. This is a newly created role.

Job description:

Project Administration (50%-60% of the role)

• Assisting in the daily administrative tasks of the digital, energy and mobility teams
• Diary management, organising project meetings
• Handling the coordination with the project participants (staff and academics from various universities in Europe) and stakeholders
• Preparing, editing and filing project documents, contracts, etc.

Event organising (40%-50% of the role)

• Assisting in the organisation of high-profile private and public events
• Participating the organisation of online, hybrid and physical events
• Liaising with participants and speakers
• Supporting with the registration process
• Completing events logistics such as coordinating the catering, room booking and travel arrangements (especially for the Keynote Speaker and VIP participants)

Database management (10% of the role)

• Supporting internal and external communication work
• Maintaining a clean and updated stakeholder database: inputting new members, updating addresses and contacts details, etc.
• Liaising with the Secretariat and Academic staff for the updating of the database

Profile:

• The ideal candidate holds a relevant bachelor (Office Management, Languages, Communication, etc.)
• You are perfectly fluent In English orally and in writing (C1 minimum). A knowledge of another EU language is an asset
• You have+/- 2-3 years’ experience in a similar role
• You master the MS Office suite, visio-conference systems and have experience working with a CRM
• You have very good communication and interpersonal skills and a proven ability to deal with a wide variety of stakeholders, often at senior level
• You have a strong eye for detail and very good organisational and time management skills
• You are dynamic, structured, flexible, reliable and stress resistant
• You are a team player who enjoys working as part of a small team
• You can work independently as well as cross functionally

Offer:

• A permanent and full-time contract
• Starting date: A.S.A.P.
• A competitive salary and comprehensive benefits package including luncheon vouchers (€7,00), health insurance (after 6 months), 20 holiday days
• Working hours: 38h00/week
• A unique opportunity in a quality oriented and intellectually stimulating environment in very nice offices!

Job Types: Full-time, Permanent contract

Benefits:

• Food allowance
• Hospitalization insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary

Education:

• Bachelor’s (Preferred)

Experience:

• Administration: 2 years (Required)

Language:

• English (Required)