Project Support Officer for Document & Archive Management

Beschrijving van het bedrijf

BESIX Group is a leading multidisciplinary Belgian Group, operating in construction, construction, real estate development and concessions. BESIX Group was founded in 1909, and has grown impressively over the years. BESIX Group operates in Northern and Eastern Europe, North and Central Africa and the Middle East through its subsidiary Six Construct, as well as in Canada and Australia. The group stands out in its sector by having its own internal Engineering Department, with wide-ranging expertise in geotechnical engineering, concrete technology, methods, planning, and BIM, System Engineering and similar tools.

In 2020, the Group achieved a turnover of EUR 2.7 billion. BESIX has about 12,000 employees active in 27 countries with more than 80 different nationalities. Find more information at: https://www.besix.com/.

Functieomschrijving

• You support the execution teams on site in setting-up the document management organization to be applied during a project (setting-up the applicable codification, the document approval and transmittal workflows,…) ;
• You collaborate to the implementation/configuration of the selected Electronic Document Management System (EDMS) on site;
• You ensure the training of the Document Officer and the admin supports on site for the use of the document management tool;
• You ensure public presentations/demos of the selected EDMS to users on site (internal users, client and approvers, subcontractors …);
• All along project’s duration, you ensure end-users’ support;
• At the end of our projects, you support the execution teams on site to organize the demobilization of servers and hardcopies to archive. You support the collection of “As-built” deliverables and supervise the extract from the EDMS of electronic files due to any third part.
• You follow the requests for improvements and share them within the team;
• You follow the EDMS new releases and communicate about it towards the key users;
• You support the hard copy archiving process;

Functie-eisen

• You obtained a bachelor’s degree or equivalent, preferably as Documentalist or Archivist;
• You ideally already worked on site and/or have experience in Document Management (preferably technical document management);
• You have a good knowledge of MS Windows and MS Office (Word, Excel, Powerpoint);
• You are fluent in English (both oral and written) and you have a good professional level in French (both oral and written). Dutch is an asset !
• You get yourself involved in the global understanding of any Project, which requested your support;
• You work proactively by suggesting the possible improvements and measurements to solve encountered problems concerning Document Management and the used electronic tool;
• You are able to support project managers and technical directors with advises and recommendations for what concerns Document Management;
• You are autonomous and rigorous;
• You have good organizational skills and like to multitask;
• You are dynamic, flexible and responsive to urgent matters.

Aanvullende informatie

A career at BESIX is a lot more than just a job, it’s about being part of our changing and innovative world. Your skills, ambition and passion will contribute to the development of our different businesses and allow us to succeed in the challenges of the coming years.

Working for the BESIX group allows you to be a part of a dynamic, creative and entrepreneurial company which is now recognized as a Belgian Top Employer. It gives you a safe and collaborative working environment with ambitious and innovative goals for the world of tomorrow, but also for your career and personal development.

We are looking for different kinds of personalities, mindsets, backgrounds and genders to build the iconic and sustainable projects of tomorrow.

Are you ready to make an impact and leave a positive legacy for years to come? If you are passionate about our purpose to Excel in creating sustainable solutions for a better world, come and join our caring BESIX family. Together we will co-create our future.

Working at BESIX brings a lot of great benefits including:

• An attractive remuneration package including a salary in line with the market and a range of employee benefits such as flexible mobility advantages, extra-legal pension, medical care insurance, work-life balance program (such as teleworking, child care, flexible work schedule, mobile working), Health Management (sport, health check-up program, …)
• Career development programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon
• A dynamic, creative and safe working environment with innovative colleagues supporting your endeavors (ideas, projects, goals, ambitions)
• Possibility to work on complex projects within both a local and international environment,
• The choice to remain locally anchored for the coming years or to seek an exciting international career opportunity within the group