M&E Event Coordinator

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M&E Event Coordinator
Event Coordinator Belgium | MCI Group | Events
MCI Benelux SA is looking for an enthusiastic Event Coordinator.He/she will work within the Event Management Team to deliver national and international, online and offline events.
Project Management Assistance

• Assist the Manager to deliver projects/events from A to Z (design, plan, organise, deliver online or offline, measure results and impact) by effectively creating and executing against strict project timelines based on priorities, resource availability, and other project requirements (i.e., budget, event management tools, etc.)
• Support the on-time delivery of online (virtual) and offline (face-to-face) and hybrid (combination of virtual & face-to-face) events
• Ability to set-up and coordinate virtual event platforms, web conferences and live streams
• Ability to coordinate fully/partially the event life cycle from brief taking to reconciliation (i.e.: utilising the various virtual platforms, script development, event logistics coordination, etc.), or an entire project (i.e.: low complexity)
• Assist with all source project-related third-party suppliers appropriately and effectively, in line with MCI’s procurement guidelines
• Advocate a high level of service attitude and professionalism, which includes industry knowledge and understanding
• Respect strict timelines and critical dates and related action items
• Prioritise daily tasks and project assignments
• Provide relevant reporting to multiple stakeholders
• Self-management without constant intervention from a Manager
• Ensure operational excellence and be ’Quality Obsessive’

Finance Support

• Support to the Manager on all financial processes related to the project/event budget(s)
• Capability to build and manage low-complexity event budgets and financial reconciliations
• Adherence to existing SoPs and financial guidelines

Communication

• Co-articulate and revise all communication linked to the event with the client (i.e.: speaker briefing, script development, eblasts, website content, etc.)
• Co-creation of event websites according to the given instructions (i.e.: content, speaker, registration)

Admin, IT & Tools

• Demonstrate effective set-up and usage of available event management software (e.g.: Aventri, Cvent, EventsAir, TEAMS, Slido, etc.). Virtual event platforms (such as MeetYoo, Swapcard, SpotMe), web conference tools (such as WebEx, Zoom, Interactio, Kudo)
• Respect of the GDPR regulations related to events and all connected activities

Your Profile
You are a great match if you…

• are eligible to work in the EU
• are fluent in English and Dutch (verbal and written); any additional European language will be of advantage
• hold a Bachelor or Master’s degree in Business Management, including but not limited to Event, Hospitality, Tourism Management and Corporate communication or other relevant studies
• have a minimum of two years’ experience in a similar function or relevant industry
• are assertive, proactive, client-centric
• are a team player but also enjoy working independently
• have an eye for detail and are problem-solving minded
• have time management skills as part of your DNA
• are flexible, agile and committed especially in busy periods
• are proficient in the Microsoft Office package (Word, Excel, PPT, TEAMS)
• are a quick learner and easily adapt to a fast-paced environments
• are willing to travel all around the world (in respect of sanitary restrictions)
• are available to join the team rapidly

We offer
The opportunity to work in an international and dynamic environment with multi-cultural colleagues:

• a full-time job (40h/weeks with 12 recuperation days per year)
• a competitive salary package which includes
• meal vouchers
• hospitalisation, and group insurance (pension)
• continuous learning & development opportunities via our MCI Institute (online & offline L&D suites)
• open-minded company with room for creativity & innovation

We are not just offering a job but also challenging career opportunities for talented and motivated candidates who have a commitment for excellence and focus on quality service delivery.

Ready?
Submit your application including your CV, motivation letter and references to: Isabelle Servais, People & Culture Manager at the following address: brusselsjobs@mci-group.com* before Friday, 1*st* October 2021.*
IMPORTANT NOTE: Should your application be successful, you will be contacted for an interview. Incomplete applications will be disregarded.

Job Type: Full-time

Work Location: Multiple Locations