Office administrator (EN/FR)

☞ Unique

Ver: 120

Dia de atualização: 16-11-2025

Localização: Brussels Brussels Capital

Categoria: IT - Software IT - Hardware / Rede Tecnologia da Informação Produção / Operação

Indústria: HR personeel

Tipo de empregos: Voltijds, Tijdelijk

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Conteúdo do emprego

Omschrijving:

Your work as OFFICE ADMINISTRATOR consists of 3 major parts:

“FRONT DESK” & ADMINISTRATION:
  • Greeting visitors and screening incoming phone calls
  • Maintenance, protection and security of physical and electronic files systems, records and archives
  • Coordinating appointments and meetings and managing staff calendars and schedules.
  • Purchasing office supplies, equipment, and maintaining proper stock levels.
  • Answering or referring requests for documentation and information
  • Preparing presentations and other management-level reports
  • Logistical organization of seminars, general events, Executive
  • Committee meetings, General Assembly, and minute-taking
  • Liaison with members and partners
  • Dealing with correspondence, complaints and queries
  • Preparing letters, presentations and reports
  • Petty cash maintenance and monthly reckoning
  • Assisting bookkeeping, control of invoices and payments
  • Coordinating production including translation and proofreading of documents
  • Attending staff meetings and other meetings as requested by the hierarchy

HR LIAISON:
  • Ensuring HR functions by liaising with social secretariat on employment issues (incl. contracts) keeping personnel records up to date and arranging interviews
  • Making sure that CCME employees are paid correctly and on time and benefits administration (liaison social secretariat)
  • Ensuring that health and safety policies and welfare of all employees are up to date

IT/DATA:
  • Website content update and maintenance (WordPress)
  • Using a range of software packages, including Microsoft Word, Excel, Outlook, Access and PowerPoint.
  • Managing databases
  • Assisting the office staff and members in administrative aspects of the work as needed
Profiel

The perfect office administrator has the following profile:

  • Languages: proficiency in English and French is essential, other languages are a plus
  • Applicants need to be entitled to work in Belgium and should agree with the aims of the organization
  • IT: standard office programs and wordpress
  • Knowledge of administrative environment in Belgium, in particular Brussels region an asset

Do you recognize yourself in this description? Do not wait and contact us !!!!!!

Aanbod

What does our client offer you ?

  • There might be the opportunity for a permanent contract
  • 38 h work/week on 5 days (occasional extra hours and weekend compensated by time off) with 2-3 physical presence in office and 2-3 remote work (arranged with management)
  • Salary depending on experience and qualifications, initially in range of 2.800-3.200 gross/month
Bedrijfsinfo

Our client in particular encourages persons with a migration or minority ethnic background to apply. They are located in Brussels

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Data limite: 31-12-2025

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