admin support - 50%

You will be responsible for :

Overall administrative support for the department

• Dealing with SAP and Ariba : vendors and PO creation in SAP
• Follow up on payments

Congresses support (10 per year)

• 
  Communication with agencies on the flights, hotels, restaurants for the group of HCPs; - - Communications with Sales force on the arrangements
• Create invitation letters
• Perform ABC Flow
• Create contracts for clients (HCPs-doctors)
• Perform compliance MDEON check
• Work with travel agency AMEX to organize hotels, flights/trains, restaurants, transfers
• Create extensive guide for the clients for the congresses where they participate
• Communicate with sales account managers responsible for the respective clients (HCPs - doctors)
• Communicate to the team the details of the congresses and updates
• Follow up the congress budget and closing
• Make sure that the co-payment of hotel costs are in place if needed (for now only US congresses)

Marketing Contracts management

• Compliance check - ABC flow
• Contracts Creation
• Communicate with the clients - doctors/ hospitals/ organisation committee for contract alignment and signing/ Electronic Signature
• Communicate with legal compliance in case of questions and alignment needed

Work with Veeva Promomats for materials approval

• Limited materials approvals in Veeva Promomats (ad hoc, small volume)

Work with Axonify for uploading questionnaires

• Ensure the questionaires are being approved and uploaded into the AXONIFY system

• Administrative assistant or Management assistant, preferably with experience in pharma industry
• Being structured and highly organized
• Very good communication skills
• Excellent English and French, combined with a good knowledge of Dutch is preferred

Consultancy

We offer an attractive salary with extra-legal advantages:

• Group insurance
• Hospitalisation insurance
• Meal vouchers of 7 euros gross per working day
• Reimbursement km or company car
• Monthly allowance (80 euros net per month)
• A 13th month
• Training
• Etc.

A rate as freelance is also possible