Front Office Coordinator

☞ Buckman

View: 110

Update day: 04-11-2025

Location: Ghent East Flanders

Category: Food & Beverage

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Job Success Profile
Front Office Coordinator

Location:
Ghent, OV, Belgium

Language(s) Requirements
Fluent in Dutch and English, other European language will be a plus.

Travel requirements
This is an office-based position.


Role summary:

The perfect candidate for our Office Coordinator position will need good organizational and time management skills to complete all the needed administrative tasks throughout the day. You’ll most likely be the first person visitors see, so it is important to remain friendly and wear a smile whenever you greet guests. It is also important to work well in a team and understand the needs of others to support colleagues and projects the company is working on. Office coordinators are vital in the everyday operations of the company since they are the business’s main support system as they make sure everything runs smoothly. We want someone who is approachable and who is excited to be a part of our company!


Main responsibilities:

  • Providing efficient and professional administrative support
  • Follow office workflow procedures to ensure maximum efficiency
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Greet visitors when they arrive at the office and help connect them to the person they came to meet with
  • Monitor order supplies
  • Handle all office contracts (rent, services, etc.) and assist with supplier relationship management (negotiations, sourcing new suppliers
  • Managing travel arrangements
  • Managing company cars and leasing
  • Managing meetings effectively
  • Supporting promotional activities
  • Maintain files and records with effective filing systems
  • Support colleagues and complete various administrative tasks


Desired Qualifications & Experience

  • Minimum of 6 months Admin / Reception experience
  • Excellent computer literacy with proficiency in Microsoft packages is a necessity
  • Advanced interactive, conflict handling and negotiation skills
  • Communication and influencing skills
  • Nice but strong, when needed, personality
  • Positive and results driven attitude
  • Team player
  • Focus on results
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Deadline: 19-12-2025

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