Facilities Coordinator

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The Company

My client is a multinational manufacturing company with headquarters in Zaventem.

Main responsibilities

Reporting to the HR Manager Benelux, the Facilities Coordinator leads and manages the services in the following fields:

• Budgeting & Vendor management: establishment and controlling of the Facilities budget
• Facilities management: delivering high-level services in line with agreed budgets and execution time frames
• Health & Safety: close collaboration with the Health & Safety Advisor to ensure the safety and wellbeing of all employees on site at all times.

Facility management:

• Budget: Establishment & control of the Facilities budget

• Procurement : Selection of suppliers & contractors to assure the best service levels at the most reasonable price level

• Real estate: Main contact to the landlord for rental agreement negotiation and in charge of maintaining the landlord’s assets at top level

• Policies & procedures: initiation, development, implementation and follow-up on policies and procedures of the non-core supporting activities

• Facilities: Initiation / development / implementation & controlling of:

• Catering & vending: initiation & implementation and follow-up on all contracts

• Project work: Lead projects aiming to improve the existing processes and level of service

• Other: Supervision & coaching of Reception & Mail services (incoming & outgoing) and Handyman work

Health & Safety:

• Implementation of the instructions given by the Health & Safety Advisor within the given budget and time frames

• Organization of trainings for Fire Wardens and First Aiders according to the legal obligations

• Regular updating of the office displays of the Fire Wardens & First Aiders

• Planning and execution of the annual building evacuation exercise and debriefing of the fire wardens afterwards

• Communication to staff about important H&S issues

Profile requirements

• 2-5 years of experience in Facility management
• Experience in vendor management/ budgeting is an asset
• Experience in an international environment is an asset
• Advanced knowledge of MS Office and comfortable learning new technical systems as needed
• High-level customer service skills including outstanding interpersonal skills
• Ability to develop strong working relationships with team, internal partners, stakeholders, and vendors to deliver high quality service
• High level of resilience
• Fluent in English (verbal and writing) and Dutch or French
• Possess initiative & drive, with a strong desire to continuously improve

Our offer:

• A competitive salary depending on experience
• An extensive Benefits package including meal vouchers, hospitalization insurance, group insurance including a pension plan and net allowances
• A vibrant multinational environment with numerous opportunities for career growth
• A homeworking policy that offers you to work from home 3 days per week
• Numerous trainings (both internal and external) for personal development
• Different employee wellbeing initiatives such as fruit at the office, Employee Assignment Programs