Administrative Assistant m/w

仕事内容

Bausch + Lomb, a division of Bausch Health Companies Inc.,is solely dedicated to protecting and enhancing the gift of sight for millions of people around the world from the moment of birth through every phase of life. Our mission is simple yet powerful: Helping you see better to live better.

We are currently looking for an Administrative Assistant m/w to join our Pharma team.

Bausch + Lomb, a division of Bausch Health Companies Inc., is solely dedicated to protecting and enhancing the gift of sight for millions of people around the world – from the moment of birth through every phase of life. Our mission is simple yet powerful: Helping you see better to live better.

We are currently looking for an Administrative Assistant m/w to join our Pharma team based in Aalst.

PURPOSE OF JOB

The administrative assistant provides experienced office and business support to Sales - Marketing & Regulatory Affairs Team in the Benelux.

This role reports directly to the Sales & Marketing Director Benelux Pharma.

MISSIONS

General:
Supports managers and employees through a variety of tasks related to organization and communication.

Secures conference rooms, ordering office material and administrative support.

Answers direct phone calls (mails).

Serves as a departmental resource for Bausch & Lomb internal technologies (i.e; Outlook, Teams, Sales Force, Concur, Compliance wire etc.)

Coordinates travels: flights/hotels, coordination of in & offsite meetings for Benelux team.

Assists with the onboarding of new personnel (materials).

Support the Sales / Field sales & Marketing Benelux in all business aspects

Follow-up of sales & marketing budget.

Quotations, organisation and providing on-site management of meetings//conferences/events/seminars.

Manages contracts.

Follow-up of quotations for hospitals , wholesalers and purchasing groups.

Writes and sends mailings to customer target groups.

Assists the Product Manager with the production of promo tools. Interface with graphic designers.

Translates marketing material and proofreading as a second eye.

Manages the marketing (in/out)material and organises the distribution to the representatives.

Sample management (e-mails to representatives, contact with Factory, contact with suppliers, ...)

Support the Regulatory Manager in the implementation and maintenance of the different regulatory affairs procedures

Maintains and updates the various RA procedures.

Participates in the preparation of internal and external audits.

Monthly follow-up of sample deliveries. Quarterly consolidation of the correct reporting of samples by the representatives.

Assistance with the Pharma transparency declaration.

Support/preparation/follow-up & archiving of RAF/CAF.

MDEON requests in collaboration with regulatory manager

Updates the table of complaints and side-effects.

Organises the return of defective products.

Creates a structured file for monitoring packaging elements, which is updated regularly.

Annual reconciliation and follow-up of the administrative release of batches for the Benelux market.

Administrator for compliance wire.

Distributes the latest SPC updates to the sales team.

COMPETENCIES AND EXPERIENCE

You have a proven work experience as a admin assistant pharma or Sales/ marketing support pharma.

You developed time management skills and organizational skills to prioritize work and/or multi-task. You are recognized as a team player and a good communicator with high level of dedication.

You are able to work under strict deadlines.

Discretion to handle sensitive and confidential correspondence.

Hands on experience with CRM software and MS Office

Fluent Dutch-French & English (written/spoken) is mandatory.

LOCATION :
The position will be based in Aalst area.

COMPETENCIES AND EXPERIENCE

You have a proven work experience as a admin assistant pharma or Sales/ marketing support pharma.

You developed time management skills and organizational skills to prioritize work and/or multi-task. You are recognized as a team player and a good communicator with high level of dedication.

You are able to work under strict deadlines.

Discretion to handle sensitive and confidential correspondence.

Hands on experience with CRM software and MS Office

Fluent Dutch-French & English (written/spoken) is mandatory.