Office Assistant h/f

☞ Unique

View: 120

Update day: 26-11-2025

Location: Louvain-la-Neuve Walloon Brabant

Category: Executive management

Industry: HR personeel

Job type: Voltijds, Tijdelijk

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Job content

Description:

As Office Assistant, you are responsible for everything that goes on in the office. Your versatile range of tasks consists of general administrative support, as well as following up on reception and facility tasks. As an Office Assistant you are the indispensable supporting force of the organisation, and you play a key role in the day to day organisation.

These are some of your responsibilities:

ADMIN SUPPORT
General admin support: Daily mail, badge management, admin support, (reception of visitors), placing orders (catering, office equipment), ...
Travel arrangements
Keep the office a nice and pleasant place to work
Align and work out common procedures in collaboration with your colleague on site in Leuven
Administrative support for the Office manager by preparing PowerPoint presentation, communications, agenda management, ...
Filing
Support in organising internal events
Involvement in projects such as the New Way Of Working

FACILITY SUPPORT
Report and close follow-up of maintenance issues
Organise regular meetings with BNP Real Estate to improve collaboration
Close and narrow collaboration with the external Cleaning company
Back-up for your colleague in Leuven
Facility management for the building in Brussels (limited)

Profil

Profile
You have a bachelor degree and at least a few years of experience. No bachelor degree? Then you can present at least 5 years of experience in a similar function
You have the ability to prioritise different tasks in stressful situations
You can work independently, but also a team player who values a good atmosphere
Excellent administrative skills
Language knowledge : By preference trilingual or excellent knowledge of FR + ENG
Hands on mentality, take initiative, proactive mindset, problem solver
Ability to handle confidential information
Excellent knowledge of MS Office (PowerPoint, Word, Office forms, MS Teams)

Offre

Offer:

You will be working in Louvain-La-Neuve and occasionally your presence is required at our administrative office in Brussels.
You will be working in a job that is very broad and that can be further developed going forward.
You will receive an attractive salary, supplemented with extra-legal benefits.

Entreprise


Our client is a renowned company active in the publishing industry. They have 4 establishments located in Wallonia, Brussels and Flanders

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Deadline: 10-01-2026

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