Project Proposal and Governance Assistant

Job content

Experience And Education

Essential Qualifications/Experience:

• Higher vocational training in a relevant discipline with 3 years post-related experience, or a secondary educational qualification with 5 years post-related experience
• Extensive experience in Customer Management area, together with excellent knowledge in creating, preparing, responding to Customer offers/orders
• Experience or knowledge of project, portfolio and programme management (P3M) area
• Expert knowledge in MS Excel incl. Pivot, connections to external data sources and Macros
• Strong expertise in MS PowerPoint
• Advanced knowledge of SharePoint
• Sound knowledge and experience in the use of other Microsoft office products (e.g. Word, Access, OneNote, etc.)
  
  

Desirable Qualifications/Experience

• A recognised formal Project Management qualification, such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification
• Prior experience in Customer Relationship Management processes
• Prior experience of working in an international environment comprising both military and civilian elements
• Knowledge of NATO responsibilities and organization, including ACO and ACT
  
  

Duties/Role

• Project Proposal Development:
  
  

ü Actively contribute to the creation, review, and finalization of project proposals

ü Ensure proposals are comprehensive, well-structured, and align with organizational priorities

ü Collaborate with subject matter experts to gather relevant input and data

• Assets Under Construction (AUC) Coordination:
  
  

ü Coordinate and monitor the AUC process to ensure timely delivery and proper documentation

ü Provide regular updates and reports on the status of AUC activities

ü Ensure compliance with organizational policies and governance frameworks

• Project Governance Support:
  
  

ü Assist in the preparation and facilitation of governance meetings, including drafting agendas, presentations, and minutes

ü Support the implementation of governance policies, standards, and practices

ü Monitor and report on governance-related metrics and performance indicators

ü Prepare the necessary reporting binder for the NIMSC Chief review in matter of Portfolio and Projects status

• Communication and Reporting:
  
  

ü Translate technical updates into compelling and understandable narratives for stakeholders

ü Communicate effectively with both internal teams and external partners

ü Provide clear and concise documentation of processes, decisions, and recommendations

ü Assist in continuously reviewing and improving NIMSC PMO related processes; assist in managing and provide monitoring, reporting and maintenance on agreed project/service/resource Key Performance Indicators (KPIs) and inform NIMSC Managers on any recognized anomalies and assist in taking corrective actions

• Deputize for higher grades staff, if required
• Performs other duties as may be required