Projects Coordinator

About the European Cyclists’ Federation (ECF)

• We are the single European umbrella federation of member-based civil society organisations advocating and working for more and better cycling.
• We promote cycling as a sustainable and healthy means of transport and leisure.
• With more than 60 member organisations from over 40 countries, we harness the power of European cycling movements as the only voice at the pan-European level.
• We are based in Brussels and our roots are in Europe, but the challenges we face are global, and we are ready to meet them as the world’s largest and best-known cyclists’ advocacy organisation.

Job description

Projects are a crucial tool to support our advocacy and the fulfilment of our 2030 strategy. The Projects Coordinator will work with the Projects Team and the EuroVelo Team to help deliver Horizon Europe, Interreg and Erasmus+ financed projects, but also help boost and maintain our ability to apply for project funding. Tasks include project management, reporting, researching project funding calls for proposals, assisting the Projects Team with collecting and organising consortia input for project calls, and assisting with administrative and technical requirements. The Projects Coordinator will work closely with our Projects Director and Policy and Development Director for the fulfilment of their tasks. This is an entry-level position well suited for someone with one to two years of job or internship experience.

Specific responsibilities for the Projects Coordinator:

• Support project development and bid writing for new projects
• Support implementation of new procedures where needed for control and management of projects
• Manage tasks and workflows within ECF’s projects
• Control budgets and administrative processes within projects
• Manage relationships with external project partners
• Deliver tasks within projects as specified in project work plans
• Project reporting and dissemination
• Maintain overviews of ECF’s project portfolios for reporting to ECF managers and external stakeholders
• Cooperate as needed with EU officials, European city networks, EuroVelo National Coordinators, ECF members and other stakeholders
• Support the ECF policy team via your projects work
• Other duties as agreed by the Projects Director
• Assist the Projects Team with other tasks as needed

What do we offer?

You will have a place in Europe’s and the world’s largest pro-cycling federation to promote cycling as the healthiest, most climate-friendly and efficient means of transport and leisure. Your job will be in an office located in the heart of Brussels full of friendly, passionate and international colleagues. There are a lot of opportunities to learn and to demonstrate creativity, initiative, research and management skills as well as to work on community building, advocacy and cycling-related issues while building your cycling network. As a part of ECF’s teams, you’ll have the opportunity to participate in our major public events such as the Velo-city conference series.

ECF offers an employment package in line with similar non-government organisations based in Brussels. Our package includes a 12 month contract with good prospects for extension, flexible working hours, 20 legal vacation and 10 extra-legal vacation days, cycling to work allowance, lunch vouchers and an extra legal pension scheme.

Who are we looking for?

• A person with experience using Microsoft Excel spreadsheets who is confident with creating and managing project budgets and administrative and technical requirements that often come with projects, especially EU-funded projects
• A fluent English speaker
• A good communicator who writes clearly and has experiencing writing content for project bids
• A highly organised person with excellent attention to detail, with interest and skills in financial management
• A highly motivated individual with an open-minded, pro-active attitude and a willingness to learn
• A person with strong ethical standards, ready to work in an international and multicultural environment
• Someone who resides in Belgium and has the legal right to work in Belgium.

How to apply?

Please send a CV and a short cover letter in English in one PDF file to hr@ecf.com with the subject line ”First Name Last Name - ECF Projects Coordinator” by Monday, 20 February 2023 (COB). Candidates will be interviewed on a rolling basis.

The chosen candidate will ideally start at the latest by 1 April 2023.

Interviews will be conducted online. Due to the large number of applicants, only shortlisted candidates will be contacted.

Disclaimer

The ECF is an equal opportunity employer and welcomes the applications of all qualified candidates irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. You need to have a legal right to work in Belgium in order to be considered for this position.

The ECF promotes an efficient use of resources in order to improve its effectiveness. Employees are requested to actively accomplish this goal.

Do not forget to mention that you found this job ad on the EURACTIV Jobsite!