Shipping & Documentation Specialist

Nipro Europe Group Companies is part of Nipro Corporation Japan, a leading global healthcare company with over 33.000 employees worldwide. Its European headquarters in Mechelen is home to Nipro Medical Europe, Nipro PharmaPackaging International, and the Institute for Medical Practice (iMEP) Belgium - a fully equipped research and training facility for medical professionals and Nipro employees alike. The geographical scope includes Europe, Africa, the Americas, and India.

To accommodate our growth, we are looking for a dynamic, hands-on Shipping & Documentation Specialist at Nipro Europe Group Companies (NEGC).

About the Role

The Shipping & Documentation Specialist is responsible for the full follow up of shipments ordered by our customers.

He/ She will strive to optimize and improve the timelines and quality of the delivery of goods and provides all shipping documentation required.

This requires multiple contacts with international forwarders and supplying sites.

The Shipping & Documentation Specialist is part of the Customer Service Team and reports to the Team leader shipping & Documentation.

What you’ll do

• You are in charge of the preparation, follow-up of the delivery flow of the orders with agreed partners and you coordinate that correct shipping documents are issued to the customer. This means you take into account customer needs, agreed lead times, contractual and legal requirements with Nipro’s interests in mind.
• You keep the customer and Sales Responsible informed about the status of pending orders, shipments and delivery details.
• You take care of the shipment, delivery and booking of the incoming goods for Nipro branches.
• You manage all contact in a timely and professional manner as you are responsible for the administration and follow-up of the entire shipping and documentation process in accordance with JSOX and ISO quality requirements.

What You’ll Need

• You have at least 1 year of experience in a role focusing on shipping documentation, logistics and/ or customs
• You are accurate and precise in administration
• You are customer oriented and commercial attitude
• You have strong communication skills
• You have the ability to work with stress and deadlines
• You are flexible and adaptable
• You are a problem solver with process-oriented approach
• You are pro-active and initiative taking
• You are a true team player with a positive attitude, open minded and willing to learn and grow
• You have strong MS Office skills, experience with SAP is an asset
• You speak & write fluently in English, any other language is a plus

What We’ll Offer

To the right candidate, we will offer the ability to develop and grow in a fast-paced international business setting. In addition to a competitive salary and benefits package, you will land in a friendly and dynamic workplace environment where people enjoy autonomy and taking initiative. Together with you and the team, you will be part of a “Nipro family network” that draws upon talent from around the globe.

Please note: Our Talent Acquisition Team is enjoying a summer break. You can expect a reply to your application in the second half of August.