communication and administrative assistant

Job content

offre d’emploi RC2021/45CDD

The Institute for Interdisciplinary Innovation in healthcare (I3h) is recruiting :

A communications and Administrative Assistant for a fixed-term contract ( half-time basis)

Context

We aim at educating the next generation of healthcare professionals and scientific knowledge to efficiently contribute to the development of innovative technologies and trategies.

Our vision is to bridge competencies and expertise from various disciplines and foster collaboration to contribute to patient-centered healthcare advances.

I³h is located on both Campus Solbosch and Erasme of the Université libre de Bruxelles (ULB), Brussels, Belgium. Multidisciplinary by nature, I³h is organized as a virtual institute, that is a collaborative research and education environment, linking complementary expertise to elaborate and educate on innovation in healthcare.

In 2016, the Université libre de Bruxelles (ULB) and the I3h Institute created, with the support of the Fund Baillet Latour, an Educational Program in Healthcare Innovation. The Educational Program aims to educate students, PhDs, post-docs and professionals operating in healthcare and related sectors. The portfolio spans different modules providing a holistic view of the health system, and develops the competencies to meet scientific, clinical and regulatory challenges but also address organizational, business, management and societal issues. Further information is available at www.i3health.eu .

I³h Institute is involved in multiple (European) projects: ADVANCE Erasmus+, Fondation Roi Baudouin, etc.

Missions

Support the implementation of the educational programmes and the organisation of events.
Assist in the effective organization of external and internal activities by handling logistics and travel arrangements.
Support in communications and administrative tasks for our various (European) projects.
Support I3h’s communications activities: website updates (WordPress), online publications (Twitter, LinkedIn), printed brochures, PowerPoint presentations, Canva, Adobe Suite is a plus.
Update tracking files, databases and other documents related to the logistics
Prepare and edit documents, spreadsheets, and presentations.
Provide standard information in response to queries in a timely manner and refer requests outside knowledge base to the appropriate person.
Monitoring expenses.
Handle ad hoc requests and queries from senior managers.
Assist in office management.
Help with I3h technical equipment and facilities.
Report to the Educational Program - Communication and External Relations Manager.
Please note that you will be asked to work on 2 Saturdays (19/03/2022 and 26/03/2022) that can be

recovered.

Profile

Have EU nationality and/or right to live and work in Belgium without a work permit.
You have a Bachelor in Communication or Administration and/or have previous experience in general office administration.
Applicants with a higher level of qualification (eg. Master’s) cannot be considered.
Persons holding a diploma not issued by the Fédération Wallonie Bruxelles must obtain an equivalence from the FWB ( http://www.equivalences.cfwb.be/index.php?id=486 ) .

Skills and knowledge required

You have excellent computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint).
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask.
You strive for quality, are efficient and have good eye for details.
You are fluent in English (French or Dutch is a plus).
Knowledge and interest in healthcare is clearly a plus.

Offer

I3h Institute is offering a half-time position (20h/week).
A fixed term contract of 1 year, with possible extension.
A stimulating and varied job in a professional and dynamic organization.
Permanent coaching in a pleasant and stimulating working environment.
Opportunities to evolve thanks to training and an extended network in the healthcare sector on the national and international level.
ULB advantages.

Equal opportunities policy :
ULB’s personnel policy is based on diversity and equal opportunities.
We recruit candidates on the basis of their skills, regardless of their age, gender, sexual orientation, origin, nationality, beliefs, disability, etc.
Would you like to be reasonably accommodated in the selection process because of a disability, disorder or illness? When you fill in the online application form, you can tick a box which will be brought to our attention when analysing the applications. Please be assured of the confidentiality of this information.
An analysis of the skills and duties required for any position is available on request.

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Recherche contracuelle

Type contrat : CDD recherche contractuelle

Temps de travail : Mi-temps

Campus : Solbosch
Date de parution : 14/12/2021

Date limite de réception : 11/01/2022
[Référence RC2021/45CDD]